Sales & Marketing Administrator, Indonesia (1 Year Contract)

Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.

Purpose statement

The Sales & Marketing Administrator for Indonesia will provide administration and team support to the Country Leader as well as the Indonesia Sales Team. Based in Jakarta, this role will report to the Country Leader.

Roles & Responsibilities

General Administration:

• Sort incoming/outgoing mail, faxes, and courier deliveries for distribution.
• Supporting events and CSR activities
• Coordinating office activities and operations to secure efficiency and compliance to company policies
• Support collaboration with distributor to capture data and input in system.
• Responsible for Indonesia office, employee wellness and collaboration with the region.
• Organize team building activities
• Provide administrative support to the Country Leader/Manager/Sales Team
• Prepare and manage correspondences and collation of reports/documents to meet business timeline, as required
• Update and ensure the accuracy of the organization's databases (HCP list and Hospital contact details)

Team administration:

• Coordinate, schedule and organize activities, such as meetings, travel, department activities, and communication between all departments and offices as needed
• Coordinate the organization and hosting of both local and overseas regional meetings, corporate events, as and when called upon
• Coordinate departmental meetings, including meeting room bookings, ensuring teleconference and videoconference equipment are ready for use prior to meeting and meeting minutes if necessary.
• Coordinate all flights, transportation and expenses claims pertaining to sponsorship.
• Ensure sponsorship documents comply to the IRF requirement and submit through global workflow for approval.
• Assist in back-office administration and processing of contracts, invoices, and other documents
• Other administrative duties and ad hoc projects as required.
• IRF (Sponsorship) Support as and when required.
• Prepare meeting agendas and ensure timely distribution of supporting material to members
• Request for brochures and demos from the SAP system as required.
• Other ad hoc duties as required.
• Prepare the necessary agreement/contract and to be signed in accordance to Finance Approval Matrix after IRF is approved. Coordinate all logistics for events, conferences, and tradeshows when necessary (Assist in planning, coordination and set-up of tradeshows and other company events)
• Ensure all supporting documents required by IRCP is done and filed accordingly.

Key Requirements:

• Positive working attitude with pleasant personality
• Good written and spoken communication skills
• Resilient and ability to adapt to fast paced environment
• Proficient in both English and Bahasa
• Proficient in Microsoft Office Applications
• Has at least 3 years of relevant experience; fresh graduates are welcome to apply
• Be capable of managing tight deadlines, promptly addressing changes without disrupting schedules, and managing high volumes of work with minimal direct supervision.

If you are a meticulous and pro-active administrator who thrives in a fast-paced environment, apply now!

About us

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do – as a global business and as a global corporate citizen.

So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!