Procurement Specialist, Partnerships For Productivity (Padu)

Banyan Global is an international development consulting firm committed to improving livelihoods through market approaches for a broad and lasting impact. The firm is headquartered in Washington, DC with staff working in a number of developing countries. Banyan Global operates seamlessly within six practice areas health, finance and investment, enterprise development, gender, youth, and evaluation and learning.

Banyan Global is implementing the United States Agency for International Development (USAID) Partnerships for Productivity (PADU) Activity in Indonesia. PADU is a five-year activity that aims to enhance private sector investment in technical and vocational and education training (TVET) institutions through partnerships with private sector firms and government-owned vocational training centers called Balai Latihan Kerja (BLKs). Banyan Global is working to facilitate and catalyze the establishment of partnerships to improve the capacity of BLKs to address skills gaps in the labor market, and promote the implementation and utilization of tax deductions/incentives for the private sector.

 

Banyan Global is recruiting a Procurement Specialist for the USAID-funded Partnerships for Productivity (PADU) activity in Indonesia. The primary role of the Procurement Specialist is to conduct all procurement related to the activities, ensure compliance with USAID and Banyan Global policies and procedures, monitors and implements subcontractors’ and vendors’ contractual compliance, and coordinates procurement actions as outlined in Banyan Global’s Procurement Manual. The Procurement Specialist assists with budget development for new activities and coordinates with the field teams on delivery of procured goods and services. This position works closely with the finance team to ensure timely payments. The position is full-time and based in Jakarta. Citizens of Indonesia are encouraged to apply.

• Experience with auditing is preferred;
• Coordinate the implementation of contracts/procurement procedures to include, but not limited to identification of appropriate procurement mechanism, design of process, bid-openings, technical and cost evaluations, perform due diligence for awarded procurement.
• Minimum of five years of progressive experience in procurements (subcontract or grants management, logistics, consultants, inventory, etc.);
• Strong organizational and planning skills;
• Bachelor’s degree in business administration, finance, management or related field of study or commensurate experience.
• Perform market research to find item specifications and appropriate vendors.
• Willingness to travel to project sites in other provinces.
• Train project and subcontractor staff on relevant policies, procedures, and procurement mechanisms.
• Support asset management with accurate inventory and safeguarding controls.
• Lead field-based procurement efforts for goods and services, in accordance with Banyan Global procedure/policy and USAID regulations.
• Contact all contractors and vendors on invoice or deliverable due dates to confirm submission of contractually mandated payment documents.
• Actively contribute to information sharing within the project
• Experience with financial management skills including developing and monitoring budgets and reviewing financial reporting of subcontracts or grants;
• Other tasks as assigned.
• Travel to project sites when necessary to monitor and inspect quality of goods or services acquired.
• Progressive experience with subcontractor and vendor management;
• Proficiency in the use of Microsoft office application packages like Excel, Word, or other customized project management software and comfort in a Windows PC environment. 
• Maintain an updated database of local vendors and a list of prices as a reference for budgeting.
• Professional fluency in Indonesian and English is required.
• Work as part of an activity implementation team along with cross-cutting and technical teams with the primary responsibility of acquiring goods and services necessary for identified activities and managing contracts as it relates to programmatic activities.
• Demonstrated experience with local as well as USG rules and regulations;
• Excellent cross-cultural communication and interpersonal skills demonstrated by ability to interact professionally with culturally and linguistically diverse staff, clients, and consultants;
• Monitor contracts and purchase orders issued to vendors and follow up as necessary to ensure compliance to terms and conditions, identify necessary modifications, or close out.
• Demonstrated ability to work both independently and within a team, assess priorities, and manage a variety of simultaneous activities with attention to details, and produce quality result in timely manner; and
• Maintain the overall integrity of the procurement filing system. Ensure office records files are maintained according to the requirement, ensure confidentiality and safety of the data. 
• Lead and manage cradle to grave contract and vendor management process and respective procurement processes with accurate documentation.
• Support the organization of internal and external project events, including but not limited to identifying and securing venues and associated logistics (meals, equipment rental, etc.), managing invite lists and registration, and assisting with set up and tear down. 

Applicants must submit their application, including cover letter and resume, through Banyan Global's career portal. It is highly encouraged that applicants tailor their materials to highlight experiences in the above listed task. Please no phone calls.

Banyan Global is an equal opportunity employer. Banyan Global is committed to diversity and inclusion in our workforce. We do not discriminate against employees based on race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, or gender expression. We recognize the importance of a diverse and inclusive workplace and intentionally strive for diversity and inclusion at all organizational levels.