Administrative Support For The Face Form Verifications - Jakarta

Background

Background

UN Women grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women's rights at the centre of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States' priorities and efforts, building effective partnerships with civil society and other relevant actors.

The Administrative Support for the FACE (Funding Authorization and Certification of Expense) Form Verifications supports the Office Operations by performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Consultant promotes a client, quality and results-oriented approach. The Consultant works in close collaboration with the programme and projects staff and the Operations team to ensure consistent service delivery.

Duties And Responsibilities

Under the overall supervision of the Finance Associate, and direct support to Programme Associate for the programme unit, the consultant will undertake the review and verification of the supporting documents for FACE Form when necessary. This entails analyzing the authenticity and accuracy of the provided information, ensuring compliance with established policies and guidelines, and collaborating with relevant stakeholders to address any discrepancies or missing information.

Key Expected Outputs

Submission of activity report on all verification of supporting documents of FACE Form in Partner Office’s during in line with request and feedback from UN Women. Verified documents means that all items reported are accurate, complete, and compliant, including income, expenses, and budget allocations.

The activity report shall include detailed findings and recommendations based on the review, highlighting areas of improvement, and suggesting corrective actions if necessary.

Duration of Assignment and Duty Station

The period of this consultancy is from 3 July 2023 – 30 June 2024. The consultant will be working in Partner’s office.

Competencies

Core Competencies:

• Leading by Example
• Inclusive Collaboration
• Creative Problem Solving
• Effective Communication
• Awareness and Sensitivity Regarding Gender Issues
• Accountability

Required Qualifications

Required Skills and Experience

• Bachelor’s degree related to accounting or finance is a must;
• Demonstrated experience in supporting a team; and
• Fluency in oral and written English.
• At least 5 years of progressively responsible experience in verifications of financial supporting documents. Involvement with FACE form verifications will be a significant advantage;

Payments

Payments for this consultancy will be based on the achievement of each deliverable and certification that each has been satisfactorily completed.The achievement will be quantified by days of visit to the partner office at regular working hours, and payment will be made once a month based on the Certification of Payment submitted.

Submission of Application

The submission package to be merged in one file pdf format, includes:

• Latest education certificate;
• At least two references; and
• Personal History Form (P11), which can be downloaded from http://asiapacific.unwomen.org/en/about us/jobs ;
• Financial proposal. The financial proposal shall specify a daily rate (inclusive of any costs such as communication and transportation costs, etc).
• Updated CV;
• Letter of Interest containing the statement on the candidate's experience in the field of recruitment;

Applications without a financial proposal will be treated as incomplete and will not be considered for further assessment.

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