Administrative Support Officer Jobs

One of our client (Government sector) currently looking for Administrative Support Officer for 3 months contract based only.

ROLE SPECIFIC RESPONSIBILITIES

• Instruct all personnel on accounting practices and any adjusted practicesrelated to expenditure
• Assisting Office Manager
• Coordinates all travel, visa, Covid-19 and accommodation arrangements for theoffice and other delegations when required; prepares travel proposals anditineraries; compiles and reconciles travel expenses and receipts.
• Maintain monthly office accounting/book keeping/Account payable invoices –manage petty cash/cheque and reconcile monthly expenditure reports andstatements
• Comply with the department’s record keeping and reporting requirements
• Ensures conformity with Indonesian Government labour, immigration, publichealth and safety workplace regulations
• Maintain office filling system and file all correspondence
• Maintains office services by organizing and coordinating office operations andprocedures; controlling correspondence including collecting and distributingincoming mail on a timely basis; reviewing and approving supply requisitions;assigning administrative functions
• Maintenance of all locally employed staff leave records
• Support the planning and organization of company events, includinginbound/outbound missions
• Responsible for telephone and in-person enquiries including meeting andgreeting guests, taking messages and arranging courier services as required aswell as coordinating meeting logistics
• Maintain and monitor an office budget and prepare vouchers and cheque forpayment/monthly bills
• Administration and maintenance of office premises and assets
• Maintain office supply inventory and order additional supplies as needed.
• Manage IT support and troubleshooting as required
• Maintain and update regional database system (customer relationshipmanagement)

JOB REQUIREMENTS

Essential

• A high level of proficiency with Microsoft Office, especially Outlook,Word, Excel, must be comfortable working with spreadsheets
• Good organizational skills, ability to prioritize and multi-task
• Demonstrated experience providing high level support at officemanager level
• Good written and verbal communication skills
• Knowledge of office administration responsibilities, systems andprocedures
• Demonstrate ability to deal with sensitive and confidential matterwith tact and discretion

CAPABILITIES

• Demonstrates conceptual, research, analytical and innovativeproblem-solving skills.
• Sets and meets own/or group priorities within agreed timeframesand with limited direction.
• Shows commitment to achievement of work goals.
• Produces written documents and communicates clearly with adiverse range of people
• Builds and maintains professional relationships with internal andexternal clients.