Senior Administrative Officer Jobs

Job Title: Senior Administrative Officer

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The Senior Administrative Officer plays a crucial role in maintaining the efficiency and effectiveness of the company's administrative operations. This role involves supervising and managing administrative staff, coordinating various tasks, and providing support to different departments within the organization.

Responsibilities:

1. Team Management:

• Provide guidance and support to enhance team performance and productivity.
• Assign tasks and projects to team members, ensuring proper distribution of workload.
• Supervise, train, and mentor administrative staff members.

1. Office Operations:

• Oversee daily office operations to ensure a smooth and productive work environment.
• Monitor office supplies and equipment, and initiate orders as needed.
• Coordinate with various departments to streamline administrative processes.

1. Communication:

• Manage incoming and outgoing correspondence, including emails, letters, and calls.
• Serve as a point of contact for internal and external communication.
• Ensure timely and accurate dissemination of information to relevant parties.

1. Documentation and Record-Keeping:

• Develop and implement efficient document management systems.
• Maintain and organize company records, files, and documents.
• Ensure compliance with data protection and confidentiality policies.

1. Meetings and Events:

• Schedule and coordinate meetings, conferences, and events.
• Prepare agendas, meeting materials, and minutes as required.
• Arrange logistics, including venue booking and catering arrangements.

1. Travel Arrangements:

• Coordinate travel arrangements for company executives and employees.
• Book flights, accommodations, transportation, and other travel-related services.

1. Financial Administration:

• Process invoices, expense reports, and reimbursements.
• Assist in budget preparation and expense tracking.
• Collaborate with the finance department to ensure accurate financial records.

1. Project Support:

• Collaborate with project teams to ensure smooth project execution.
• Provide administrative support for special projects and initiatives.

1. Problem Solving:

• Address administrative issues and challenges promptly.
• Develop solutions to improve workflow and operational efficiency.

1. Vendor and Supplier Management:

• Maintain vendor relationships and negotiate contracts as necessary.
• Liaise with vendors and suppliers to ensure timely delivery of goods and services.

Qualifications:

• Excellent communication and interpersonal abilities.
• Ability to work effectively under pressure and meet deadlines.
• Proven experience in administrative roles, with a focus on leadership and coordination.
• Strong organizational and multitasking skills.
• Attention to detail and a proactive approach to problem-solving.
• Proficiency in office software and tools (e.g., Microsoft Office Suite).
• Bachelor's degree in Business Administration or related field (preferred).

Kepada semua calon kandidat yang inging mengajukan lamara pekerjaan ini, mohon diperhatikan, kami hanya menerima kandidat yang memiliki pengalaman sebagai administrasi minimal 5 tahun, dan tidak banyak berpindah-pindah perusahaan sebelumnya. Terima kasih