Primary Health Care (Phc) Secretariat Administrative Assistant

Overview
Jhpiego seeks an Administrative Assistant to support the PHC Secretariat based at the Ministry of Health. This position works administratively to support effective collaboration among and between internal MOH directorates, external line ministries, donors, implementing partners and other key stakeholders to support achievement of the Government of Indonesia’s (GOI) goal of scaling up primary health care.
Administrative
Responsibilities

• Work closely with MOH administrative staff and assist operational activity needs as needed
• Contributes to regular communication and reporting on project approaches and successes.
• Maintain the PHC Secretariat office communications and coordination with the MOH, ensuring proper documentation of all communication and activities
• Provide administrative support to PHC Secretariat including clerical duties such as filing, answering phone calls, responding to emails, preparing documents, organizing meeting logistics and taking meeting notes
• Other duties as assigned by the PHC Secretariat Lead

Internal Communication

• Provide weekly updates on work progress and plans to PHC Secretariat Lead
• Inform the PHC Secretariat Lead as developments, MOH requests, information needs and changes in planned activities arise

Public Relations And Representation

• Inform the PHC Secretariat Lead of any issues as they arise
• Develop and maintain strong working relationships with Ministry of Health and other key stakeholders in Indonesia to maximize resources and leverage synergies around technical PHC issues and programs

Required Qualifications

• USAID- and/or other donor-funded health sector programming experience required
• Minimum D3 diploma with 3-5 years of working experience on office administration
• Ability to work in a complex environment with multiple tasks, short deadlines and pressure to perform
• Excellent interpersonal skills and demonstrated ability to work in a multi-cultural environment
• Experience working with government, NGOs, and other relevant stakeholders
• Written and oral fluency in Bahasa Indonesia; written and oral fluency in English preferred

This vacancy is open for Indonesian nationality only.
Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.