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Engineering Administrative Assistant - Park Hyatt Jakarta

Company

Park Hyatt
Address Jakarta, Indonesia
Employment type CONTRACTOR
Salary
Category Pariwisata dan Perhotelan
Expires 2023-09-09
Posted at 9 months ago
Job Description
Organization- Park Hyatt Jakarta


Summary


  • Making pictures of correspondence or other printed items
  • Maintain all licenses and permits and send alerts when expiration dates
  • To prepare monthly delivery notes by department
  • Attend and prepare meeting minutes if necessary.
  • Trains daily correspondence on behalf of the Technical Director if any.
  • Prepare reports, letters, memoranda, faxes etc. as assigned by the Technical Director while ensuring strict confidentiality at all times.
  • Provide administrative support to Division Heads and ensure the implementation of hotel policies, standards and procedures that carry out administrative functions.
  • Send, retrieve and apply all correspondence between departments
  • Route all incoming and outgoing e-mails and correspondence related to administrative techniques
  • Schedule the appointment for the Technical Director and prepare the necessary information for the appointment and upcoming meetings for the Technical Director.
  • Help mail out via courier
  • Maintain organization and ensure that all contracts and documents are legally protected.
  • Prepare outgoing mail
  • Maintain records and forms as required by management and company policy.
  • Ensure that administrative inventory items, such as office supplies, are properly stored and used for records of waste and spoilage.
  • Type, archive and maintain all matters and personal secrets associated with the department
  • Create a systematic and efficient filling system, both for hard files and all electronic data, which allows fast retrieval. Make sure all files are always visible.
  • Answer and route incoming phone calls.
  • Relevant materials for all meetings attended by the Head of the Division; Daily Operational Meetings, Leadership Committee Meetings, Departmental Meetings, and Ad hoc Meetings.
  • For all office equipment and machines.
  • Monitor and ride proper view of the engineering office area
  • Greet visitors, ascertain the nature of the business and direct the visitor to the appropriate employer or person.
  • Placing and providing appropriate correspondence files to be answered by the Division Head
  • Help deal with guest distractions, serve staff to follow up.


Qualifications


  • Excellent English communication skills, strong guest service mindset and people management & development skills
  • Indonesian Nationality with a degree in Hospitality or Business Management
  • Previous experience in Luxury Hotel or international experience are advantages
  • Has minimum 1 (One) year experience in a similar position in 5 (five) stars International Hotel Chain
  • Strong in leadership and business acumen