Administrative Assistant Jobs

Position : Administrative Assistant

Location : Jakarta Raya

Role Summary & Responsibility : The Administrative Assistant will support the leadership team based in Indonesia. The role will own a range of administrative and executive support related tasks and work independently within established guidelines. It will also need to make decisions in planning, organizing and scheduling various meetings and project/program reviews.

Do you love interacting with executives across multiple operating companies and customers globally in a dynamic work environment, while remaining flexible, dedicated, resourceful and efficient? A high level of integrity and confidentiality is crucial to this role. An extraordinary written and verbal communication skills, independent decision-making ability and attention to detail are equally important.

• Schedule and manage a demanding Outlook calendar, prioritize and resolve schedule conflicts, handle scheduling challenges arising from urgent requests from C-suite staff, field sales teams and strategic customer accounts.
• Initiate purchase orders, reconcile invoices, track budgets, and complete/track expense reports
• Coordinate domestic and international travel, including post-travel debrief, expense reports, etc.
• Partner closely with other administrative and support staff as a “team” for organizational planning, team and events, on-sites & off-sites, staff meetings, interviews, including coordinating catering services.
• Coordinate with visitors to the VMware offices and the Executive Briefing Center, ensuring their visitor badges are prepared in advance, guest Wi-Fi access is available.

Requirement :

• Meticulous attention to detail
• Minimum 5 years of high level, complex executive’s administration work experience at senior level. Supporting a senior level executive in a corporate setting preferred.
• Positive and personable with strong interpersonal skills and an upbeat, “can do” attitude
• Polished, professional and extraordinary poise under pressure
• Discretion, diplomacy and excellent judgement; high degree of integrity when dealing with confidential and sensitive information
• Experience with extensive international and domestic travel itineraries.
• Dedicated and highly organized with the ability to perform multiple tasks and handle changing priorities successfully with little supervision
• Advanced proficiency with Microsoft Office Suite, including Excel formulas and PowerPoint features
• Able to work with individuals at all levels of the organization