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Smelter Operation Readiness - Head Of General & Sales Accounting

Company

Freeport Indonesia
Address Area DKI Jakarta, Indonesia
Employment type FULL_TIME
Salary
Category Pertambangan
Expires 2023-06-28
Posted at 11 months ago
Job Description
The purpose of this position is:


  • Responsible to monitor and control implementation of FCPA (Foreign Corrupt Practice Act) policy related to payment, recording and reporting on GOI related direct support, gifts and entertainment, travelling, facilitating payment, in kind support and donation and per diem activity with no exception noted based on FCPA audit conducted by Independent Internal Audit.
  • Responsible of planning, directing, organizing and controlling financial activities from execution, recording up to reporting for PTFI Smelter and PMR in a good governance amongst internal control standards, business ethics, government regulation (Bank Indonesia and ESDM) and reporting standards in order to provide decision information, maintaining risk management, optimizing fund utilization and improve operational controls.


The key duties and responsibilities of this position are:


Accounts Payable & Account Receivable


  • Manage and monitor employee cash advance for PTFI to support business needs.
  • Manage Accounts Payable for PTFI Smelter and PMR includes, Customer Vendor, Employees, Government Relations, which handles all disbursements through paysource (host to host payment transmission) , internet banking, wire transfer and cashier activities.
  • Manage and monitor Corporate Card for national executive and expatriate in terms of compliance, collectability and reporting.
  • Lead employees hiring process for the groups mentioned above. Trains and evaluates employees to enhance their performance, development, and deliverables. Addresses performance issues and makes recommendations for personnel actions.
  • Manage and monitor employee loan (housing and emergency) for compliance, collectability, valuation, recordation and reporting.
  • Manage monthly closing of financial records and posting of month end information; ensures accuracy of financial statements.
  • Acts as a liaison between the company, government and external accountants to meet information needs and to ensure that proper information is maintained for historical purposes.
  • Lead maintenance and development SAP and business object from time to time in coordination with MIS department to support Accounts Payable operations and reporting function as well.
  • Manage employee reimbursement to be paid timely and accurately and comply with Company policies and procedures.
  • Lead development, implementation and maintenance procedures and policies, including accounts payable functions to ensure adherence to company guidelines and within the current business process.
  • Manage the accuracy and the most update of vendor and employee information.
  • Lead financial information distribution to project managers and operations staff; responds to financial questions/concerns from stakeholder to meet business needs.
  • Close coordination with HR for any policy update.


Sales Controlling


  • Ensure, that sales operations adhere to financial, legal requirements and Accounting practices
  • Take a proactive role in controlling the business performance and supporting the Business to achieve company sales target.
  • Play a key role in the continued development of deliverables including reporting, forecasting and budgeting process by partnership with the business leaders across the company
  • Provide partnership to the Sales & Marketing Director in strategic decision from a finance perspective


Compliance


  • Manage and monitor any payments to employee, vendors, and government to be complied with FCPA, Business Ethics.
  • Lead working with US and INDO compliance officer during FCPA audit by Internal audit.
  • Close coordination with compliance officer for update regulation or any issue related to FCPA.


Payroll :


  • Lead Payroll Processing and ensure all payroll run are correct and on time.
  • Lead Time management and ensure the correctness and compliance with Policy and Procedure.


Reporting :


  • Lead Foreign Exchange Activity Reporting to Bank Indonesia.
  • Ensure that any incoming and outgoing related to syndicated loan flow of fund in line with Bank Indonesia regulation regulation and Obligation to use Rupiah and Foreign Exchange activity.
  • Lead Bank Indonesia SIMODIS Reporting Import activities.


General:


  • Lead Maintenance a prudent, good governance and integrity work environment.
  • Lead compliance with internal controls, policies and procedures as well as Sarbanes-Oxley Compliance Audit and Foreign Corrupt Practice Act (FCPA) Audit.
  • Lead management and external reporting related to cash management, treasury, accounts payable, accounts receivables and payroll.
  • Lead Maintenance and development SAP and business object from time to time in coordination with MIS department to support Accounts Payable operations and reporting function as well.
  • Lead internal, external and government audit i.e export duty, tax and custom audit) and its correlated appeal to Supreme Court.
  • Lead development, implementation and maintenance procedures and policies, including cash management, treasury, accounts payable, account receivable and payroll functions to ensure adherence to company guidelines.
  • Manage monthly closing of financial records and posting of month end information; ensures accuracy of financial statements.
  • Manage recordation and reconciliation for accounts payable, accounts receivable, and payroll; ensures accuracy and timeliness.
  • Lead a comprehensive monthly report and analysis for all area of responsibility providing explanations and business solutions to help mitigate the risks.


Head of General & Sales Accounting Core Competencies (Knowledge and Skills):


  • Good understanding in banking, finance and pension industry
  • In depth knowledge of financial statements and financial statement analysis, including ability to analyze cash flow and the impact on the financial statements
  • Designation as a certified cash manager or certified treasury professional would be a plus
  • Have a good cultural sensitivity with strong analysis.
  • Good dealer with Fund Manager on financial industry.
  • Good understanding in actuarial principal and framework
  • Excellent oral and written communication skills, along with the ability to communicate and negotiate with a variety of internal and external constituencies.
  • Excellent partnership with Sales and Business Team
  • Strong managerial, planning, organizational, decision making, interpersonal, analytical and lateral thinking skills
  • Good dealer with government bodies (MEMR, Tax Office, OJK and Bank Indonesia)


Required Qualifications of Head of General & Sales Accounting:


  • Experience:
  • Be able to accommodate team and other stakeholder concern and needs inline with reporting structural and Company values.
  • Encouraging team member, act as a counsellor for subordinate and be able to streamline Company goal and objective amongst department.
  • A candidate for this position must have had at least 10-12 years of experience in Finance and Accounting as people manager.
  • Computer Skills/SAP: A candidate for the position must have great computer skills in SAP system and demonstrate high proficiency in the use of Ms Word, Ms Excel (pivot tables and lookups), and PowerPoint.
  • Interpersonal Skills: The candidate for the position must have an ability to deal with confidential and sensitive material, and maintain a high level of integrity.
  • Education: The Candidate must have a bachelors degree, S1 Degree in Accounting, Economics or Management, familiar with Accounting Standards and Indonesia Taxes.
  • Communication Skills: Have a strong communication skills as Company representative while dealing with professional (banker) and regulator (OJK, BI, ESDM) and employee and executive level.
  • Analytical Skills: A candidate must be able to demonstrate good analytical skills to be able to trace any deviation against Company Policy and Procedure including FCPA.
  • Designation as a certified cash manager or certified treasury professional would be a plus
  • People Skills:
  • The candidate must also demonstrate an ability to establish and maintain strong and meaningful relationships with others (employees and management levels).


The key challenges in this position include:


  • Manage a no issue for payroll and other benefit area.
  • Identify, investigate, and analyze potential operational improvement. As appropriate, based on findings make proposal for operational changes (policy, procedures, processes, etc.)
  • Be able to prevent any kind of issues incurred within his/her area of responsibility that will negatively impact to the Companys business.
  • Responsible for operation of general accounting over Freeport location, Indonesia, Australia and US.
  • Comply with, educate and enforce staff compliance with internal controls, FCPA, business ethics and prevailing government regulation (Bank Indonesia and Otoritas Jasa Keuangan (OJK).
  • Optimizing Companys fund utilization through a prudent cash management
  • The incumbent should be able to select/place the right people in each position within his area in order to maximize the value of its section.
  • All Financial transactions should be recorded and reported inline with US and INDO GAAP and other prevailing reporting requirements.
  • Control over employees receivable and loan in terms of collectability and compliance.
  • Maximizing Companys investment returns and maintaining Companys forex trading within the market.
  • Develop and maintain strong professional relationships with external parties and other department.


Dateline: 5 June 2023