Office Assistant/ Messenger Jobs

Location: Jakarta, Indonesia

Program Background

The SKALA Program is a significant Australian investment designed to help Indonesia address regional disparities in development. SKALA will contribute to this objective by strengthening selected elements of Indonesia’s large and complex decentralised government system responsible for the delivery of basic services (Layanan Dasar). The SKALA Program’s core approach is to facilitate better collaboration (Kolaborasi) between Indonesian government stakeholders, at national and subnational levels, to help realise synergies (Sinergi) that will trigger improved service delivery. Moreover, SKALA will build on, and take to scale, the successes and learning from Australia’s previous 17 years of support to Indonesia’s decentralised government system. The SKALA Program is to be implemented through the following three pillars:

• Pillar 3: Greater participation, representation and influence for women, people with disabilities and vulnerable groups
• Pillar 2: Better sub-national governance for service delivery
• Pillar 1: Stronger national level enabling environment for sub-national service delivery

About DT Global

DT Global works in partnership with communities, governments, and the private sector to deliver innovative solutions that transform lives. DT Global - launched in 2019 - is built on legacy companies AECOM’s International Development Services Sector, Development Transformations, IMC Worldwide, and Cardno International Development. To fulfill its profit-for-purpose mission, DT Global is a key donor to the DT Institute, an independent not-for-profit organization, in support of DTI’s efforts to test new ideas or expand on donor partner priorities to improve as many lives as possible.

Our global team of 2,500 staff and experts work in over 90 countries. We bring over 60 years of experience, relationships, and technical excellence to improve lives on behalf of our partners, clients, and stakeholders. We aim to maximize sustainable development impact across a wide range of practice areas, including Conflict Prevention, Stabilization & Transition; Economic Growth; Environment & Infrastructure; Governance; and Human Development. Together, we aim to positively impact 500 million lives by 2045.

The Role

Under direct supervision of Office & WHS Manager, this position performs basic administrative duties which includes keeping the office premises clean and tidy, lifting and moving of office items (equipment, furniture, storage boxes), collecting and distributing mails/couriers, photocopying documents, collection and delivery of documents, greeting and assisting visitors, and preparing and serving tea/coffee.

Click on the link or copy paste it to access the full Terms of Reference for this position:

https:// bit .ly/3Ncyy0L

About You

Specific Responsibilities

The key roles and responsibilities of the position are to provide the following:

• Coordinating the maintenance and repair of office equipment.
• Purchase and collect small value supplies and refreshment items, as needed.
• Daily cleaning of office furniture and premises.
• Lifting and moving of office items (equipment, furniture, storage boxes etc).
• Providing information, greeting people entering the office and directing individuals to their correct destination.
• Keeping the office premises tidy.
• Collecting and distributing official letters and other documents, as needed.
• Preparing and serving tea/coffee
• Opening and sorting mails including collecting and distributing couriers or parcels.
• Photocopying of documents, as needed.

Other Duties

• Ensure compliance and adherence to various operational policies, guidelines and manuals issued by DT Global and SKALA.
• Proactively identify and report risks and manage risks within your level of accountability.
• Undertake other duties as required by the Program.
• Comply with DFAT, DT Global and SKALA policies on gender, disability, fraud and anticorruption, child protection, PSEAH and the environment.

Selection Criteria

Essential

• High School diploma or equivalent
• Minimum 2 years of experience as office assistant
• Able to work outside office hours or during weekend when needed
• Ability to work under limited supervision

Preferable

• Experience working in International environment
• Female candidates are highly encourages to apply
• Basic communications skills in English.

HOW TO APPLY

Click the 'Apply Now' button.

Please submit

1. Your CV
2. A cover letter addressing the essential selection criteria (maximum 2 pages)
3. Names and contact details of 2 (two) referees

APPLICATIONS CLOSE – 19th of June 2023, 5 PM WIB

Should this role be of interest, we encourage you to apply as soon as possible. Kindly note only shortlisted applicants will be contacted.

DT Global is committed to child protection and safeguarding the welfare of children in the delivery of our international development programs. We are committed to Safety and the Prevention of Sexual Abuse and Harassment (PSEAH), and bribery prevention. DT Global is an equal opportunity employer and we encourage women, men, people with diverse backgrounds and people living with disabilities to apply. This program is funded by the Australian Government and managed by DT Global.