Central Marketing Admin Jobs

It's fun to work in a company where people truly BELIEVE in what they're doing!

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• Responsible for data integrity and accuracy of vendors / partners / operators details
• Support marketing team in administrative and on-the-ground handling.
• Update with the Finance Team regarding overdue invoices and tax invoices correction.
• Submit Master Agreement for some new vendor and following up to procurements.
• Procurement Request, including PR, GR, PO, Agreement, PO Form, PO/Non PO Form - all Oracle related requests to be handled according to regulation and stated process.
• Invoicing processes, including: Allocadia, Oracle, Platform Dashboard Check, sometimes also follow up with vendors regarding different final numbers with the dashboard on daily or weekly basis.
• Administrative Support
• Data management - data submission & storage
• Demonstrate accuracy, eye in detail, and effective management of partner data entry to extranet
• Providing general administrative support for all marketing teams and related programs – this could include proof-reading, program support, vendor acquisition (liaise with Procurement), and other general administration.
• Coordinate with Finance, Procurement, and Legal team in creating purchase orders for related vendors
• Properly store relevant documents such as partner agreement, sign up form, etc in online & offline forms. Scan all relevant docs to finance for payment process
• General Admin Support
• Filling accrual and invoice forms with main stakeholders (Marketers as budget owners)
• Legal review: Working with the Legal team to get reviewed contracts for marketing / non-trade vendors.
• Make a record of the budget spent on every campaign to make sure we are on track including but not limited to ROAS tracking and SSOT tracking for all media spending.
• Manage all required docs from both internal & external parties.
• Request and drop the docs for signature to proceed payment also follow up to make sure we can deliver the payment as per TOP that already agree in advance with vendor
• Review and handle payment documents.

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Requirements

Proficient with Microsoft Office, Excel formula and accounting practices.

Preferably to have a bachelor degree in Accounting background with a good understanding on Excel and computer program literate (as they will work in Oracle, GDS, Reporting Tools, Procurement System)

Good communication skill to work with other department stakeholders (+beginner to mid level English)

Strong data analytical and organizational skills

Knowledge of XML database management systems (excel) as they will play with big data

Good numerical and ledgering skills.

The ability to work quickly, disciplinary under pressure and to meet deadlines.

Up-to-date knowledge of technology and the Data Protection Act.

Ability to work well in a fast paced environment, and high willingness to learn

Great eye in details, self-driven, love challenges, proactive, escalate to line manager whenever necessary

Flexible, fast learner, and quickly adapt to the latest guidelines/changes on the policy and procedure

Basic knowledge in digital marketing and social media would be a plus point.

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If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!