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Executive Assistant Jobs

Company

PT Fajar Gelora Inti
Address Jakarta, Indonesia
Employment type FULL_TIME
Salary
Category Material Bangunan
Expires 2023-06-30
Posted at 11 months ago
Job Description
  • Coordinates with all colleagues to ensure an efficient flow of communication to and from all departments.
  • Ensure high standards of tidiness within the working area.
  • Ensure consistent compliance with the Standard Operating Procedures (SOP) for administration.
  • Perform any other reasonable duties as required by the department from time to time.
  • Draft and issue memorandums after approval by the CEO.
  • Ensure that the information and information security equipment assets are secured as effectively as practically possible to ensure the confidentiality, integrity, and availability of the information assets.
  • Assess, analyze, distribute and file the daily flow of information and incoming letters in the import division as well as emails.
  • Prepares presentations and other documentation required for the CEO.
  • Maintain an effective and updated set-up of the CEO's filing system such as MOM files.
  • Convey CEO messages and do follow ups.
  • Attends, partakes and takes down minutes of all meetings that the CEO requests and maintains follow up and follow through with the necessary updates.
  • Maintains the CEO's calendar and all appointments in the most effective way.
  • Provides technical and administrative support to the CEO and flexibility to assist all tasks.
Minimum Qualifications
  • Professional discretion
  • Good written and spoken in English and Indonesian, conversational Mandarin is preferred, and other language skills is a plus point.
  • Able to work independently with minimum supervision
  • Excellent time management skills
  • Well-developed organisational skills
  • Strong business communication skill both in writing and verbal communication
  • Bachelor Degree in Architecture or Civil
  • Age between 30-35 years old.
  • A person with high attention on detail, good arranger, analitical, systemized, procedural, organized and have a good taste in visual design
  • Ability to multitask and prioritise tasks
  • At least 3-5 year(s) of working experience in the related field is required for this position.