Executive Assistant Jobs

Company Description

Who is Turner & Townsend?

All over the world people are using buildings, infrastructure, and assets we helped to deliver. It could be the hospital they work in, the railway they travel on every day, the fuel that powers their car or the data centre they depend on at work. For more than 75 years we’ve been helping to deliver transformational programmes across the real estate, infrastructure and natural resources sectors, making a difference to people’s lives and ensuring a return on investment for our clients and their investors.

Our Purpose

Transforming performance for a green, inclusive, and productive world.

The world is changing and we have a responsibility to support that change, helping drive it and be part of it. Through the commitment, capability and care our team brings, we build trust between clients, suppliers, governments and society. Delivering better outcomes that have a positive impact on the world around us. We work smarter to face the challenges of the future; bringing the clarity that helps teams realise their full potential across the real estate, infrastructure and natural resources sectors. It’s how we’ve made the difference for more than 75 years.

Our Values

Love a challenge: We love a challenge and we work hard to make change happen and see things through. We don’t stand still, challenging ourselves and others to do better every day. And we are trusted to do the right thing, raising standards all the time.

Stronger together: We’re stronger together by connecting people in diverse teams, so that we can all collaborate to deliver our best work. We focus on what matters and use our influence to build a better world for everyone.

Bring out the best in everyone: We bring out the best in everyone. We help each other to make the most of our potential, always learning from our experience. We treat each other with care and respect and make time to give everyone a voice

• Act as the interface between the Real Estate Lead and Operations Director, Indonesia, and relevant stakeholders for business approval documents.
• Serve as a primary point of contact and liaison between the Real Estate Lead and Operations Director and internal/external stakeholders.
• Prepare accurate and timely expense claims, obtaining necessary approvals before submitting them to the finance department.
• Coordinate and send invitations, as well as compile reports for management and board meetings chaired by the Real Estate Lead and Operations Director, Indonesia.
• Maintain the diaries of the Real Estate Lead and Operations Director, Indonesia, scheduling appointments and managing their calendar effectively.
• Manage timesheet claims, ensuring accuracy and obtaining approvals prior to submitting them to the finance department.
• Establish and maintain an organized filing system, ensuring the accurate maintenance of records and important documents.
• Track and follow up on information and actions on behalf of the Real Estate Lead and Operations Director, Indonesia, escalating critical matters as necessary to ensure timely completion.
• Create professional and polished documents, including briefing papers, reports, and presentations, ensuring high-quality output.
• Arrange and coordinate meetings, including the preparation of meeting materials, taking minutes, and providing support during sessions.
• Handle travel arrangements for the Real Estate Lead and Operations Director, Indonesia, including flights, hotels, transportation, and visas. Update the International Travel Register and SOS system as required.
• Maintain and update the Contacts & Marketing Database and LinkedIn, uploading business cards and contact details.
• Collaborate with regional executive assistants to coordinate travel itineraries for senior management visiting Indonesia.

Qualifications

Requirements:

• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong attention to detail, ensuring accuracy and quality in all deliverables.
• Strong problem-solving skills, with the ability to anticipate needs and find practical solutions.
• Knowledge of the real estate industry or related field is a plus.
• Bachelor's degree or equivalent experience is preferred.
• Ability to handle confidential information with discretion and maintain a high level of professionalism.
• Proven experience as an executive assistant or similar role, preferably in a fast-paced environment.
• Proficient in using office productivity software (e.g., Microsoft Office Suite) and familiarity with document management systems.
• Flexibility to adapt to changing priorities and work independently or collaboratively as needed.
• Outstanding verbal and written communication skills, including professional etiquette.

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.