Executive Assistant, Idn Pictures

Responsibilities

• Monitors project timeline as requested by the executive.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Conduct market research on projects assigned by the executive.
• Prepares reports by collecting and analyzing information.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Conduct background checks and other relevant information prior to the executive’s meeting.
• Develop and carry out an efficient documentation and filing system
• Welcomes guests, friends, clients, and partners by greeting them, in person or on the telephone; answering or directing inquiries.
• Secures information by completing database backups regularly.
• Maintains and ensures office-related supplies, equipment, and other needs are fulfilled.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Act as the point of contact between the executives and internal/external partners.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Drafts presentations, speeches, articles, and important messages.

Qualifications

• Bachelor's degree
• Positive attitude, strong work ethic, passion in what he/she does
• High-level verbal and written communication skills.
• Ability to quickly learn new tools and technologies.
• Comprehensive knowledge of process, project, and program management theory and practices, with the ability to apply them when solving operational issues.
• Fluent in Bahasa Indonesia and English (written and verbal)
• Ability to multitask and prioritize daily workload
• Exemplary planning and time management skills
• Willing to work outside working hours (including weekends) and travel on immediate notice.
• Experience and interest in using technology and the Internet to improve work efficiency