Personal Assistant To President Director

• Manage Director’s Electronic Diary, Assessing Priority Of Appointments And Reallocation As Necessary.
• Manage Director’s Travel Arrangements (including Visas/accommodation).
• Process Director’s Correspondence, Ensuring That Incoming Correspondence Is Dealt with By The Director/or On Behalf Of The Director, Or Other Staff As Appropriate
• Screen Calls, Enquiries And Requests, And Deal With Them When Appropriate.
• Any Other Duties As May Reasonably Be Required By The Director
• Assist Director In Researching And Following Up With Action On Matters Which Fall within The Director’s Responsibility – Chasing Responses, Triggering Follow-up Action.
• Maintain Director’s Office Systems, Including Data Management And Filing.
• Produce Documents, Briefing Papers, Reports And Presentations For The Director.
• Maintain Records Of Director’s Contacts.
• Organize Meetings And Ensure That The Director Is Well Prepared For Those Meetings, preparing Agendas, Pre-meeting Briefings And Meeting Meet And Greet Visitors At All Levels Of Seniority.
• Supervise All Incoming/outgoing Mail.

Requirements

• Have a minimum 2 years of work experience in Secretary role or similar
• Willing to work mobile and traveling
• Have exceptional skills / knowledge in secretary or administrative jobs
• Excellent skills in writing, presentation & communication, design and also administration skills.
• Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
• Discretion and an understanding of confidentiality issues
• Age min 30 years old
• Problem solving aptitude
• Fluent in written and oral communication skills, in Bahasa and English is a MUST.
• Have a minimum Bachelor degree in Secretary/Public Relation/Business Administration; Master degree is a plus