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Secretary/Personal Assistant To President Director

Company

PT Sarwa Manggalla Raya
Address Area DKI Jakarta, Indonesia
Employment type FULL_TIME
Salary
Category Manufaktur Farmasi
Expires 2023-06-03
Posted at 1 year ago
Job Description
Jobs & Responsibility
  • Maintain President Director's agenda and assist in planning appointments, board meetings, conferences etc.
  • Handle and manage outgoing or incoming letters of director
  • Organize and set up executive/board meetings
  • Prepare invoices or financial statements and provide assistance in bookkeeping
  • Communicates with every head of department to ensure that the request made by the President Director are met.
  • Conduct research and prepare presentations or reports as assigned
  • Attend meetings and keep minutes
  • Handling a wide variety of tasks and situations
  • Handle confidential documents ensuring they remain secure
  • Organizes President Director's calendar and task
  • Receives and monitors all incoming calls to the Managing Director's office
  • Provides high-level administrative support and assistance to the Director and/or other assigned leadership staff.
  • Receive and screen phone calls and redirect them when appropriate
  • Performs additional duties as assigned by Director
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Preparation of reports as required by the Director
Requirements:
  • Tech-savvy and acquainted with office management procedures
  • Religion Buddhist (preferable)
  • Ability to multitask and prioritize daily workload
  • Experienced as Executive Secretary / Secretary to Director for at least 2 years
  • Strong organizational skills with an eye for detail and time management skills
  • Bachelor degree any major or at the minimum Secretary diploma degree from reputable University / Academy