Regional Administrator Jobs

Regional Administrator (Japanese speaking)

Department: Administration / Operations Location: Bali, Indonesia

Company Established in 1991, Systech continues to grow providing responsive, high quality multi-disciplinary services to support the delivery of major construction, infrastructure, and energy projects. Our team of over 500 professionals deliver services over the full lifespan of projects – from bid to handover – from our offices across Europe, the Middle East and Africa, Asia Pacific, and the Americas.

Project Details This role is responsible for providing day-to-day business support to Systech’s APAC offices. You will be responsible for managing the administrative systems and providing general support to the operational arm of the APAC business.

Responsibilities and Duties

• Support the Regional Country Managers in Japan and Australia to drive greater efficiency and to assist in maximising their ability to focus on business development and growing sales;

• Assist them with resource management, dealing with HR and administration issues that may occur with staff, including sourcing staff accommodation.

• Conduct day one Inductions and be a central POC for the APAC teams.

• Obtain all in-force immigration documents; maintaining Visa Tracking Schedule for all employees in APAC regions, liaising with in-house personnel and local advisors, to ensure work permit applications are made and remain valid always;

• Ensure that all in-force contract, immigration, professional photograph, profile, and other HR-related documents (including copy Reviews), are loaded to the on-line, HR Database for ease of retrieval.

• HR Database, regular update and management including updating ‘At a Glance’ Ts & Cs following performance and contract reviews, additional of new personnel records and termination of leavers; • Manage internal transfers across the APAC region and throughout the Group if necessary; ensuring the Personnel Transfer Factsheet is completed always, that documents any changes in Ts & Cs, providing executed version to the Admin Assistant for loading to HR database;

• Liaise with the corresponding Regional Administrator on internal personnel transfers to ensure deployment and handover goes smoothly with no/limited business interruption/down-time;

• Maintain Annual Leave Schedule for all regional staff (fee-earning & support staff), to ensure cover in areas of the business, and on projects, always, escalating issues to the respective Country Managers.

• Prepared to take annual leave around month-end billing requirements.

• Ensure all official company documents / office & project registrations are in force for efficient tax filings; retain company official documents, filing on central system.

• Expected to work a 50-hour week and additional hours when required.

Desired Skills and Experience

• Preferably at least 4 years’ experience in office administration and HR

• Strong communication and presentation skills

• Information and Technology proficiency / problem solving capability

• Resourceful with a positive can-do attitude

• Possess an ability to cope with high workload and not wilt under pressure

• Prepared to travel

• Excellent numerical and computer skills and proficient in excel, word and outlook;

• Excellent communication skills both verbal and written English.

• Good organisational skills with ability to learn quickly.

• Collaborative work style and commitment to get the job done, being flexible to work long and late, when necessary.

• English language skills (spoken & written) mother tongue

• Japanese language skills (spoken & written) fluent Qualifications/Educational Requirements

• Business Degree educated (western / Australia institution)

What Systech Can Offer

• Work life balance

• To be a part of an established and successful business • An environment where you will feel valued and heard

• A collaborative and hardworking team culture

• A remote based role in a desirable location (Bali!)

• Work permit / visa provided once the individual passes their probation

• Occasional international travel (Japan & Australia)

• Experienced colleagues and leadership team

• An inclusive and diverse environment

• Medical Cover

• 1 month notice period