Project Assistant Manager - Youth Leadership Program

Remuneration Range: RM 4,000 - RM 5,000

Career Level: Manager

Location: Remote (Based in Indonesia)

Job Summary

We are seeking a highly motivated and detail-oriented individual to join our team as a Project Assistant Manager. In this role, you will work closely with Project Managers to oversee the implementation and execution of potentially two youth leadership programs. The first project focuses on providing online skills training to Malaysian youth, equipping them with the necessary knowledge and tools on entrepreneurship for the future of work. The second project involves organizing an in-person Summit in Indonesia, bringing together 150 participants from Southeast Asia for capacity building and networking activities, mentorship, along with grant opportunities.

Job Responsibilities

• Coordinate with various stakeholders, including partners, participants, and vendors, to ensure smooth project implementation.
• Assist the Project Manager in end-to-end project planning and management.
• Monitor schedule, change, quality, and cost of projects.
• Prepare project reports, presentations, and other documentation as required.
• Monitor project progress and ensure that all deliverables are completed on time and within budget.
• Conduct research and gather information to support project activities, such as identifying potential training providers, speakers, and mentors.
• Assist to plan and manage logistics, costs, budgeting, communication, quality, and risks.
• Maintain effective communication channels with project stakeholders, addressing any concerns or issues that arise.
• Support the Project Manager in managing participant recruitment, communication, and logistics for the Summit.
• Assist in organizing project-related events, workshops, and meetings, both online and in-person.

Qualifications

• Work hours offer flexibility with some overlapping hours for enhanced collaboration among remote team members.
• Proactive and self-driven, with the ability to work independently as well as in a team.
• Agility to shift mindset between two projects, and courage to voice out opinions especially on workload and timeline
• Proficient in using project management software and tools.
• Familiarity with the Southeast Asian region and an understanding of youth empowerment and entrepreneurship would be an advantage.
• Prior experience in project management or related roles is preferred, but not mandatory.
• Attention to detail and a commitment to delivering high-quality work.
• Excellent verbal and written communication skills.
• Travel as required.
• Strong organizational and multitasking skills, with the ability to prioritize and manage multiple tasks simultaneously.
• Bachelor's degree in Business Administration, Project Management, or a related field. An advanced degree will be a plus.

If you are passionate about project management and making a positive impact on emerging leaders in Southeast Asia, we invite you to apply for this exciting opportunity.

Is this for you?

In this dynamic position, you will assist the Project Manager in managing all aspects of the projects, ensuring that deliverables are met on time and within budget. Your responsibilities will include coordinating with diverse stakeholders, overseeing project components, monitoring progress, and maintaining effective communication channels. You will also be involved in participant management, partner coordination, and organizing events, workshops, and meetings.

This role requires exceptional organizational and multitasking skills, as you will be working on multiple tasks simultaneously. Attention to detail and a commitment to delivering high-quality work are essential. Effective verbal and written communication skills will be vital in engaging with stakeholders and preparing project reports and presentations. Proficiency in project management tools (i.e. Airtable, Slack, etc) will aid in efficiently managing project timelines, resources, and documentation.

While prior experience in project management or related roles is preferred, we welcome candidates who demonstrate a passion for project management and a willingness to learn. A bachelor's degree in a relevant field, such as Business Administration or Project Management, will be advantageous. Familiarity with the Southeast Asian region and an understanding of youth empowerment and entrepreneurship would be beneficial.

If you are proactive, self-driven, and eager to make a positive impact, we invite you to apply. Join our team and be a part of these transformative initiatives.

We are committed to fostering diversity and equal opportunity. Applicants from all backgrounds are encouraged to apply. The deadline for applications is 2nd week of July 2023. Shortlisted candidates will be contacted for interviews.

Who are we?

At Biji-biji Initiative, our mission is to plant the seeds (“Biji-biji”) of a better tomorrow, today. Biji-biji Initiative aims to inspire action through innovative problem-solving, utilizing creativity and technology as powerful tools of community-driven solutions. We want to sow the seeds of progressive ideas and drive momentum toward a more sustainable future.

Mereka (Biji-biji Education Arm) teaches the skills of the future, to prepare youths and changemakers for the demands and opportunities of the 21st century. As a pioneer in innovative education, Mereka has been recognized and engaged by various corporations, universities, and schools to develop digital platforms and to support their curriculum development and transition towards a more inclusive 21st-century future.