Program Manager Health Supply Chain

Job Summary:

Under the supervision and responsibility of EpiC Indonesia Project Director, and with the support of the Technical Director, the Program Manager of Health Supply Chain will have several technical and managerial specialists under his/her direct supervision. He/she will be responsible for the implementation of the Health Supply Chain (HSC) strategies and activities according to the EpiC workplan. He/she will ensure optimal quality and impact of the strategies and activities implemented under HSC unit at national level, Jakarta, and Greater Jakarta, through coordinated efforts, advocacy, effective communication, and delegation system with appropriate control mechanisms. He/she will share with all Technical Unit leaders and all HSC officers the responsibility of a sound management and successful functioning of the HSC’s division of labour through joint planning and after-action review.

Accountabilities:

1/ Team Management and Coordination:

• Oversee the delivery of projects/HSC activities and make adjustments as necessary to ensure they are delivered to specifications and high standards.
• Delegate tasks to appropriate team members.
• Facilitate after-action review among HSC team members for each activity.
• Facilitate routine joint planning among HSC team members.
• Unify, integrate, and synchronize of the efforts of HSC team members to provide unity of action in the pursuit of workplan objectives.
• Supervise the design and implementation of the HSC strategies and activities.
• Conduct regular analyzes of processes and procedures, making adjustments when necessary.
• Ensure a permanent and transparent communication within the HSC team and dynamize team collaboration.
• Manage deadlines and progress across the team to ensure the project is delivered on time and on budget.

2/ Documentation and Reporting Management:

• Present progress and results of tasks and/or HSC activities results to Senior Management Team and all EpiC staff and other interested parties in person or in digital format.
• Review materials created by HSC team members and offer suggestions for improvement.
• Collect, analyze, and work on feedback from donor, partners, and EpiC’s TA recipients to gauge satisfaction and success.
• Ensure a steady information on activities progress and challenges.
• In collaboration with Communication and Knowledge Management Officer, advancing development of knowledge products inventory e.g. SBCC materials, job aides, tools, SOPs, guidelines, blurbs, success stories, fact sheet, etc.
• Complete any required reports for donor and technical counterpart agency.

3/ Budget Management and Controlling:

• Prepare budget forecast and ensuring its consistency with planned procurements, activities, and operational decisions within HSC.
• Responsible in formulating, analyzing, verifying, and consolidating the draft of the budget proposals.
• Draft correspondence and responding to queries on budget related issues as required.
• Responsible in monitoring the approved budget on a continuous basis and participating in the preparation of relevant financial reports.
• Control funds availability under the programmes and preparing general expenditure and budget statements.

4/ Strategic Partnership Management:

• Establish contact lists of collaborators and partners and update information periodically.
• Manage existing strategic partnerships with government and other relevant partners with effective communication and coordination and provision of sound performance monitoring for joint discussions on acceleration and improvement of targets and programs.
• Identify and managing potential partners based on project needs, goals, and current partnerships.

Qualifications:

• Decisiveness and good judgment to address pressing project matters when time is limited.
• Knowledge and practice of public health and clinical services.
• Organization and time management to manage multiple tasks, sometimes for multiple projects, at once.
• Verbal and written communication for understanding project requirements and explaining these needs to team members and third-party providers.
• Ability to travel within country or region and internationally if needed.
• Excellent and demonstrated organizational and presentation skills.
• Goal-setting to set realistic deadlines and strategize daily, weekly, monthly and quarterly progress.
• Leadership and motivation to guide team members in making consistent progress.
• Excellent and demonstrated capacity building skills.
• Sensitivity to cultural differences and understanding of the political and ethical issues surrounding public health issues among key populations in Indonesia.
• Problem-solving abilities to correct any challenges or inefficiencies for the best results.
• Attention to detail to ensure all specifications are met.

Minimum Qualifications:

• Demonstrated ability to coordinate and/or deliver health services interventions across multiple teams, local stakeholders, and geographic regions.
• Public Health, Clinical, or Health-related degree, with minimum five years of relevant work experience.
• Well-developed written and oral communication skills in both Bahasa and English.
• Demonstrated ability to work effectively with diverse team, health providers, local/national government representatives and other stakeholders.

Travel Requirements:

• 25%

Date Revised: 09/13/2021

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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