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Company | FHI 360 |
Address | Area DKI Jakarta, Indonesia |
Employment type | FULL_TIME |
Salary | |
Category | Perdagangan Internasional dan Pengembangan |
Expires | 2023-06-25 |
Posted at | 11 months ago |
About FHI 360
- Liaise with Operations Team especially with Procurement and Finance team for project implementation activities/events and ensure compliance to the Operations team’s Standard Operating Procedures (SOP).
- Provide support to the technical and program staff/team including administrative duties, such as word processing, filing, scheduling and confirmation of appointments etc. Develop and maintain a comprehensive electronic and paper filing system.
- Set up, maintain and update the filing system to include project documents, work plans, project reports, project updates and other project - related documents. Maintain and distribute project materials as appropriate or as directed by senior project staff.
- Assist technical team members with the preparation of routine and ad hoc project reports, such as weekly updates, annual work plans, etc.
- Perform other duties as assigned.
- Assist with the planning, logistics and management of meetings, workshops and training and be responsible for taking and disseminating the minutes of meetings.
- Responsible for coordinating travel authorization (TA) and travel expense reports of staff and coordinating with EpiC Country Office finance staff to ensure timely submission of the TAs and TERs.
- Responsible for monitor technical team consultant usage and ensure compliance with Indonesia regulation on consultancy.
- Preferably 1 year’s relevant experience in the administration field.
- Ability to travel within country if needed.
- Must have excellent communication skills and good command in both written and spoken Bahasa Indonesian. Good English skills desired.
- Ability to manage and complete numerous tasks with a high degree of organization and limited resources.
- Sensitivity to cultural differences and understanding of the political and ethical issues surrounding public health issues among key populations in Indonesia.
- Must be well organized, self-starter with attention to detail.
- Bachelor’s degree in business studies or public health or related field.
- Working knowledge of office software, including Word, Excel and PowerPoint.
- Experience of proactively identifying risk, addressing issues and appropriately communicating these to the project staff and country office as needed.
- Preferably have prior work experience on USAID programs with USAID/PEPFAR funded programs.
- Able to work independently and in a team.
- Ability to meet deadlines with strong attention to consistency, detail, and quality.
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