Senior Program And Administrative Assistant Jobs

Manage the booking schedule for conference/meeting room requests.

At least one year of experience in an administrative role.

Greet and direct visitors in a professional and courteous manner.

Answer phone inquiries and handle complaints in a courteous and professional manner.

Respond to queries and reply to emails.

Ensure the confidentiality and security of files, mails, and filing systems.

Minimum of Bachelor's Degree in Business Administration or management or other related field

Assist Program Manager to ensure the annual workplan is completed and regularly updated.

Assist Program Manager to organize and document regular project meeting: monthly, quarterly, semester, and annually.

Assist Program Manager to collect qualitative and quantitative data and for donors and other stakeholders report.

Understand and comply with the Finance regulation in Yayasan Ipas Indonesia for all the activities

Minimum 3 years of working experience in project implementation.

Preferably 1 year’s relevant experience in the administration field.

Preferably have prior work experience on USAID programs with USAID/PEPFAR funded programs.

Working knowledge of office software, including Word, Excel and PowerPoint.

Must have excellent communication skills and good command in both written and spoken Bahasa Indonesian. Good English skills desired.

Ability to manage and complete numerous tasks with a high degree of organization and limited resources.

Experience of proactively identifying risk, addressing issues and appropriately communicating these to the project staff and country office as needed.

Demonstrated experience in a complex and dynamics MNC Organisation including Management of financial and administrative processes; stakeholder management.

4-5 years of work experience in Business or Accounting

Be offered avenues to develop yourself for career progression

Be part of a skilled and motivated team

Local Tax signer for all the local taxation submission, i.e.

Support Geo Tax team during local tax audit, including local communication (Bahasa Indonesia).

At least 5 years of progressively responsible experience in administration or programme and project management or support;

Completion of secondary education required preferably in a field related to accounting, finance or administration;

Letter of Interest containing the statement on candidate’s experience in line with the scope of work and requirements.

Provide administrative and logistical support to the formulation and management of Indonesia CO programmes

A prior UN experience of running secretarial and administrative functions;

Experience in the use of ATLAS;

Minimum 2+ years of Project management experience to handle projects that covers Refinery and Petrochemical sector

Industrial digital transformation projects management experience

Work authorization initiation and drive change order management

Project planning, controls, and Project resource management

Risk identification, mitigation for all projects of designated area and drive change management

Minimum of 10+ years of overall professional experience

Senior Program and Administrative Assistant

• Responding to general inquiries to the country office staff.

• Preparing formal correspondence including letters, reports, contracts, and other administrative documents

Our Working Culture and Environment