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National Consultant ? Programme And Administrative Support Assistant - Jakarta
Company | UN Women |
Address | Area DKI Jakarta, Indonesia |
Employment type | FULL_TIME |
Salary | |
Category | Hubungan Internasional |
Expires | 2023-06-08 |
Posted at | 1 year ago |
Background
- Provide administrative support in the preparation documents for payment process for LTA, vendor, consultants, etc.;
- Maintain filing system ensuring safekeeping of confidential materials;
- Provide administrative support in the preparation of procurement of services or goods arrangements, support the preparation for Request for Quotations, ITBs or RFPs documents, receipt of quotation, bids or proposal, their preliminary evaluation; and
- Provide support in monitoring budget
- To undertake other tasks as may reasonably be required as informed by UN Women.
- Arrange travel and hotel reservations, prepare travel authorizations, process requests for visas, identity cards and other documents, collect information for DSA, as required;
- Provide administrative support to events such as webinar, meetings, conferences, workshops, etc.;
- Provide administrative support to review and finalization of FACE forms;
- Provide any support related to HR and recruitment process of staff and consultants as required.
- Provide administrative support to events such as webinar, meetings, conferences, workshops, etc. for gender data and WPS.
- Awareness and Sensitivity Regarding Gender Issues
- Creative Problem Solving
- Leading by Example
- Accountability
- Inclusive Collaboration
- Effective Communication
- Demonstrated experience in supporting a team; and
- A prior UN experience of running secretarial and administrative functions;
- Completion of secondary education required preferably in a field related to accounting, finance or administration;
- Fluency in oral and written English with an emphasis in strong writing skill.
- Ability to command and use Microsoft and relevant applications, including Word, Excel and PowerPoint Presentation;
- At least 5 years of progressively responsible experience in administration or programme and project management or support;
- Experience in the use of ATLAS;
- P11 including past experience in similar assignments; can be downloaded at this link .
- Letter of Interest containing the statement on candidate’s experience in line with the scope of work and requirements.
- Financial proposal with proposed daily fee in IDR.
- Updated CV.
- Interested candidates are encouraged to submit an electronic application no later than 16 May 2022. The application must include (as attachment) the following documents:
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