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Grants And Finance Coordinator
Company | World Resources Institute |
Address | Area DKI Jakarta, Indonesia |
Employment type | CONTRACTOR |
Salary | |
Category | Jasa Pemikir |
Expires | 2023-06-18 |
Posted at | 11 months ago |
Program Overview
- Maintain Cognos reports relates to the projects such as Cash due from funder, Project deficit, Labor Report, Grant Status Report, etc.
- Update Salesforce for new opportunity and in coordination with the Project Operations Specialist to gather proposal and budget.
- Actively support Grant and Finance Manager to review grant agreement coming from the donor.
- Setup project reports due reminder in the system i.e., Salesforce, Smartsheet.
- Support Grant and Finance Manager to review project financial reports.
- Review Grant and Subgrant documents completeness in SharePoint and remind the Project Operation Specialist to upload the project documents to SharePoint.
- Actively support Grant and Finance Manager to review the report of Quarterly Review with WRI Global.
- Monitor Subgrantee to ensure the timely and accurate submission of progress and financial reports
- Conduct financial training to the sub-grantee to introduce organization financial system, help them to understand and meet sub-grant and contract requirements, if needed.
- Maintain Sub-grantee database.
- Tracking and evaluate contract deliverables to ensure that they are submitted within the period of performance and coordinate the submission of invoices
- As a Selection and Screening team member for the new sub-grantee applicant including conducting due diligence and assess risk level of the subgrantee, provide feedback for mitigation plan.
- In coordination with Project Operations Specialist to review sub-grantee proposal budget.
- Review draft of sub-grant agreement and contract to ensure that it has covered all donor and organization requirement and necessary follow-up to complete the agreement on time.
- Review and analyst Subgrantee financial report including Request for Payment to ensure incompliance with the agreement, donor and organization regulation and pass it to Accounting for payment and notify Project Operations Specialist and Subgrantee of the payment.
- She/he will also be responsible to maintain the sub-grant agreements and contracts with partners and contractors. Upload the subgrant agreement to SharePoint.
- Asist Grant and Finance Manager on indirect cost report preparation to be submitted to Management Team / Head of Operations. Provide the analysist and feedback on the performance of the indirect cost and options to avoid over/under recovery.
- Ensure facilities and administration related contract to update in TM1
- Actively support Grant and Finance Manager on the Indirect budget and reporting. This task includes:
- Assist Grant and Finance Manager to track Request for Payment or billing to donors including identify incoming fund from donor.
- Review accruals document for completeness and compliance before it recorded to the Costpoint.
- Provide support to Grant and Finance Manager on the Project audit.
- Work with HR to update fringe in TM1.
- Work closely with Office Manager to update indirect budget every month.
- Extended ability to work on Microsoft Excel; Office 365 experience is a plus
- A self-motivated, smart, detail oriented and highly organized individual
- The position requires a detail-oriented, highly organized individual with experience and interest in program operations, grant compliance, financial management, and budgeting
- Attention to deadlines, particularly about grant compliance and monitoring sub-grantees and contractors
- Strong process orientation with sensitivity to quality
- Ability to travel when needed
- Excellent communication skills, including the ability to work well in a team
- Experience in planning and budgeting processes for a large grant from multiple donors
- Must be adaptable to rapidly changing priorities and have the ability to manage multiple projects with varying deadlines
- Patience and perseverance in understanding and explaining issues to partners and contractors
- Ability to work well with internal and external participants is essential
- Must be capable of setting priorities and working under pressure
- Knowledge of Microsoft Office Suite is imperative
- Must be able to multi-task and planning several events simultaneously
- Grants & Subgrants management, Financial operations, and Administration activities are expected to be carried out timely and satisfactory with minor supervision
- Access to the WRI global network
- A chance to have an impact and to develop your career within a mission driven organization
- Opportunity to join and/or get involved in different working groups
- Salary that is commensurate with experience and skills
- Competitive and comprehensive benefit package
- A workplace that strives to put diversity and inclusion at the heart of our work
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