Personal Assistant (Pa) For Director Of Sales & Marketing

Hi everyone!

Atlas Beach Fest is founded by PT. Kreasi Bali Prima, we provide the experience of a unique atmosphere – beach club, culinary ground, lounges, and nightclub – professionally concepted.

We are seeking an experienced Personal Assistant (PA) to provide dedicated support to our DOSM on a daily basis. As a PA, you will play a crucial role in managing their schedules, coordinating activities, and ensuring smooth communication and workflow. The ideal candidate should have previous experience as a PA in the hospitality industry and possess exceptional language skills, including fluent English and Indonesian (Japanese/ Mandarin language proficiency is highly desirable).

Responsibilities:

• Travel Coordination: Arrange domestic and international travel logistics, including flights, accommodations, visas, and transportation. Prepare detailed itineraries, meeting agendas, and travel-related documents. Anticipate and address any travel-related needs or challenges.
• Draft and prepare emails, letters, reports, and other business correspondence on behalf of the Co-Founders.
• Administrative Support: Provide general administrative support, including managing documentation, filing systems, and office supplies.
• Conduct research and gather information as requested to support decision-making and strategic initiatives.
• Proactively handle any scheduling conflicts, changes, or adjustments.
• Communication and Correspondence: Serve as a primary point of contact for internal and external stakeholders, handling incoming communications with professionalism and discretion.
• Prepare meeting agendas, collate necessary materials, and ensure timely distribution to participants. Attend meetings, take minutes, and follow up on action items to facilitate effective communication and execution.
• Calendar and Schedule Management: maintain, prioritize and manage the calendars, including scheduling appointments, meetings, and events.
• Meeting and Event Support: Coordinate and organize meetings, conferences, and events, both internally and externally.
• Assist with expense management, budget tracking, and other administrative tasks as needed.
• Coordinate and prioritize daily activities to optimize their time and ensure efficient workflow.
• Handle confidential information and sensitive documents with utmost confidentiality and discretion.

Requirements:

• Communication Skills: Strong verbal and written communication skills with the ability to interact professionally and diplomatically with stakeholders at all levels.
• Confidentiality: Demonstrated ability to handle sensitive information with discretion and maintain strict confidentiality.
• Experience: Minimum of 3-5 years of proven experience as a Personal Assistant, preferably in the hospitality industry.
• Professionalism: Impeccable professional appearance, demeanour, and interpersonal skills.
• Technology Proficiency: Proficient in using Microsoft Office Suite/ Google Suite and other relevant software for scheduling, document preparation, and communication.
• Adaptability: Flexibility to adapt to changing priorities, work independently or as part of a team, and handle unexpected situations with composure.
• Problem-Solving: Strong problem-solving skills and the ability to think critically and make sound decisions under pressure.
• Language Skills: Expert fluency in English and Indonesian is essential. Proficiency in Japanese/ Mandarin is highly advantageous.
• Proactivity: A proactive mindset with the ability to anticipate needs, identify potential issues, and take appropriate action to ensure smooth operations.
• If you are a highly organized, detail-oriented, and resourceful individual with a passion for providing exceptional support, we invite you to apply for the position of Personal Assistant.
• Organizational Skills: Excellent organizational and time management abilities to effectively prioritize tasks, manage multiple deadlines, and handle a fast-paced work environment.