Personal Assistant Director (Mandarin Speakers)

We are looking for a versatile and highly-organized personal assistant who can fluently speaks and written English and Mandarin to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties when required.
To ensure success as a personal assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role. Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customized administrative support.
Personal Assistant Responsibilities

• Entering data, maintaining databases, and keeping records.
• Copying, scanning, and faxing documents, as well as taking notes.
• Reporting to senior management and performing secretarial and administrative duties.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Typing, formatting, and editing reports, documents, and presentations.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of senior management.
• Observing best business practices and etiquette.

Personal Assistant Requirements

• Certification in secretarial work, office administration, or related training.
• Advanced typing, note-taking, recordkeeping, and organizational skills.
• Ability to manage internal and external correspondence.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Mandarin IS A MUST, both oral and written
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• 1-2 years of experience as a personal assistant would be advantageous.
• Exceptional interpersonal skills.