Payroll Specialist (Hr Generalist)

Integrity Indonesia is a foreign investment company that has operated for 21 years in Indonesia and in other countries in Asia. Our business is to provide services related to the prevention, detection, and investigation of fraud.
Our services include employment background screening, whistleblowing systems, mystery shopping services, due diligence, process serving, research & market intelligence, asset tracing, skip tracing, claims investigations, brand protection, anti-counterfeiting, trademark investigation, and market surveys.
For more information, please see our website: www.integrity-asia.com
As a rapidly expanding company with a robust and diverse portfolio of services, PT Integrity Indonesia is in search of self-motivated and results-oriented individuals with high integrity and strong qualifications, people who enjoy the challenge to grow and succeed.
We now have an opening for HR Payroll Specialist.
* * *
The HR Payroll Specialist provides critical support to the Head of Human Resources by preparing the monthly payroll; maintaining employee records; performing BPJS registrations; handling medical claims, employee insurance, and all leave applications; preparing the monthly report to the Head of HR and to management; updating Standard Operating Procedures (SOPs) relating to HR administration; and providing proactive hands-on support to the Head of HR. The role reports directly to the Head of HR and the scope covers Indonesia, plus some support for other countries in the region.
Responsibilities

• Technology
• Identifying issues and problems and proposing adapted solutions for approval and subsequent implementation
• Advisory & Collaboration
• Sending all employee-related announcements, for new employees; employee birthday greetings; newborn greetings and baby gifts; condolence messages, and flower boards.
• Monthly report to the Head of HR regarding the status of actions related to HR Generalist activities
• Fully understanding all aspects of the HRIS applications of the company, and training employees in the appropriate use of such applications
• Prepare new SOPs where required in relation to HR Operations & Training ensuring full alignment with all laws and regulations including Law Labour, Job Creation Law, Company and Government Regulations
• Other
• Administration of staff movements such as changes of employment status, termination, promotion, demotion, and lateral transfer
• Update and maintain Human Resources policies & procedures ensuring appropriate levels of access to HR and Business Partners' team-members
• Advice on how to improve the efficiency and effectiveness of the HR department administration.
• Employee Administration
• Main support to the Head of HR for all monthly and periodic Payroll matters by sourcing all payroll data, preparing and updating monthly variable allowance files; performing BPJS Registration; handling medical claims, Overtime, Employee loans, Business trip allowances, Bonuses; Employee Tax calculations, and handling overseas outsourced payroll services providers.
• Payroll, Compensation & Benefits
• Providing timely, appropriate, and value-added advice to the hierarchy regarding HR issues
• Registration and de-registration to relevant insurance providers after completion of employee probation, fixed-term agreements, or termination of work agreements.
• Administration and maintenance of all employee-related documents
• Ad hoc collaboration with the Head of the Business Partners Division and Managing Director
• Providing periodic analytical reports of employee and HR matters with supporting commentaries and graphics
• Collaboration and coordination with third parties including HRIS providers, insurance representatives, BPJS relation officer, tax office account representative, et al.
• Acting as back-up to the Head of HR during absences, if requested.
• Back-up to Professional Development & Training Specialist for Training (internal & external) and other areas.
• BPJS reporting.
• Responsible for ensuring all HRIS applications are fully functioning, up to date, with complete data, and licenses renewed on time
• Update and maintain employee organization charts
• Compliance and SOPs
• Fully implementing employee data, maintaining the employee database
• Responsible for maintaining up-to-date the company payroll application and ensuring all relevant users are trained in its use.
• Proposing improvements in HR Information Systems
• Other ad-hoc assignments as per the direct supervisor's request
• Coordinating with other functions and departments to ensure termination checklist and procedures are correctly followed
• Annual report to WLKP.
• Coordinating with Recruitment Specialist to ensure the inclusion of all data of new employees
• Perform all Leave administration and maintain up-to-date Leave record information

Requirements

• Strong proficiency in written English.
• Able to collaborate at all levels within the organization
• Having a ‘Can-Do’ problem-solving approach.
• Enjoys working with detailed calculations
• Good communicator
• Experience of at least 3 years in the same or similar role.
• Bachelor's degree in Human Resources, Accounting, Administration, Management, or another relevant discipline
• Organized and able to plan and execute

Skills

• English writing skills are a pre-requisite
• High level of attention to detail
• Clear, concise communicator
• Strong computer skills (Excel, Word)
• Payroll preparation and administration

Knowledge

• Understanding of Indonesian employment laws including Labour Law and Job Creation Law.
• Understanding of the typical HR workflow processes
• Strong knowledge of BPJS Health and Employment administration
• Knowledge of Human Resources Information Systems (HRIS) applications such as MiHCM is a plus.
• Working knowledge of employee tax provisions and calculation including PPh21
• Familiarity with general concepts relating to Annual leave, Medical expenses, Employee database, Overtime

If you meet these requirements and if you are looking for a new, exciting opportunity with a successful, growing company, then this role is for you!
PT Integrity Indonesia is an equal-opportunity employer.