Executive Assistant Jobs

Job brief

Our client (a creativity, movement, health and wellness center based in Ubud) is currently looking for an Executive Assistant to join the growth and development of their start up.

The position will deal with a variety of administrative tasks such as: customer service, data entry, staff recruitment, new client acquisition, manage accounting and tax department, manage social media and content management, and help to ensure workflow, and day to day tasks in the company are being completed smoothly.

Roles & Responsibilities

• Source equipment and all other required materials
• Recruit / hire their further team members and direct report
• Complete a broad variety of administrative tasks from data entry, attend competitor classes and search for land, villa etc
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO to effectively lead the company.
• Create and deliver project management reports
• Working with CEO remotely before he arrives in Bali in August
• Research, prioritise, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Research and oversee contractors and third party supplies, such as: lawyers, accountant, constructions, design company etc
• Oversee gym construction and development
• Assist CEO with personal and professional objectives
• Provides leadership to build relationships crucial to the success of the organisation and manages a variety of projects

Requirements

• Good personal connections in Bali
• Provide minimum two references from: past work and projects
• Character: honest, enjoys learning, ambitious: interested in growth and self development, responsible, enjoys research, comfortable around people, detail-oriented, good communicator, team player, solution focused attitude.
• Looking for a long-term career position.
• Ability to work in / manage a team and delegate tasks
• Lives around ubud or happy to travel to ubud
• High attention to detail and excellent communication skills (written, verbal, presentation, and interpersonal)
• Independent self starter
• Strong organisational skills and ability to prioritise multiple tasks
• Computer skills: Google drive, spreadsheet, power point

Application process

• Submit video resume
• Interview with recruiter
• Submit personality assessments instructed
• Submit cover letter
• Prior employment verification check
• Interview with future manager