Personal Assistant (Leadgeeks. Inc)

🙌🏻 About Us

B2B Digital Marketing Agency for high-tech industry. Providing customized workflow as your digital marketing solution. You get full-time team who works tirelessly to find the right customers for your high-tech products.

💰Salary

Rp 3,000,000 - 4,000,000

👑 Job Role

• Project Support: Provide support on specific projects assigned by the Managing Director. Assist in research, data analysis, and preparation of presentations or reports. Track project progress and deadlines
• Miscellaneous Tasks: Undertake any other tasks or responsibilities assigned by the managing director to support the smooth functioning of the company
• Communication and Correspondence: Handle incoming and outgoing communication on behalf of the managing director. Draft and prepare emails, letters, reports, and other documents. Respond to inquiries and requests, both internally and externally, in a professional and timely manner
• Calendar and Schedule Management: Manage the managing director's calendar, schedule meetings, appointments, and conference calls includes filter only the most essential communication and controlling the meeting schedules where required
• Travel and Accommodation Arrangements: Make travel arrangements for the managing director, including booking flights, accommodations, and transportation. Prepare detailed itineraries and ensure all necessary arrangements are in place
• Meeting Coordination: Organize and coordinate meetings, both internal and external. Prepare meeting agendas, take minutes, and distribute them to relevant stakeholders. Follow up on action items and ensure deadlines are met
• Acting as a Representative of the Managing Director: Attending meetings on behalf of the Managing Director, presenting their viewpoints, providing updates, and facilitating communication between the Managing Director and stakeholders
• Office Administration: Assist in general office administration tasks, such as ordering supplies, managing office equipment, and handling incoming and outgoing mail
• Information Management: Maintain confidential and sensitive information with the utmost discretion. Manage and organize files, documents, and records. Retrieve and present information as needed
• Relationship Management: Build and maintain positive relationships with clients, partners, and stakeholders. Coordinate and schedule meetings with external parties, ensuring effective communication and follow-up

⛩️ Requirements

• Based in or willing to move to Salatiga
• Proficiency in using productivity tools such as Microsoft Office, Google
• Previous experience with a proven track in a similar role, preferably in a startup or marketing/sales environment, is advantageous
• Ability to travel
• Excellent ability to gather data, process and compile information and prepare it in a desired format
• Workspace, project management tools, digital communication platforms and basic design and visual creation tools
• Strong organizational skills
• Exceptional written and verbal communication skills in Indonesian and English
• Effective, versatile and action-oriented
• A professional demeanour, strong interpersonal skills, and ability to build and maintain relationships with stakeholders
• A bachelor's degree in business administration, communications, or a related field

🎁 Perks

• Medical Insurance
• Competitive Salary
• THR / Bonus system