Budget Management Associate Jobs

Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP
The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life, as envisaged by 2030 Agenda for Sustainable Development. We are on the ground in more than 170 countries and territories, working with governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations. The United Nations Development Programme UNDP Indonesia Country Programme 2021-2025 developed in partnership with the Indonesian Government addresses the unfinished business of the Millennium Development Goals and support national efforts to advance the 2030 Sustainable Development Agenda.
The Programme Is Articulated Interdependent Work Streams
UNDP Indonesia and the Ministry of Health have been working together in a long-term partnership on health governance that is aimed at narrowing health development gaps and meeting the SDGs commitments. This partnership has been expanded with implementation of activities under the 2020-2023 Health Governance Initiative (HEART) Program that focus on the support to strengthen Indonesia’s health system capacity through policy advocacy, evidence-based generation intervention, technical assistance, and partnerships by adoptions of information technology advancement with total program budget at USD 40 million. To facilitate opportunities for integrated policy and programme solutions, the project has been designed so that the outputs are mutually reinforcing, harnessing interlinkages across project components.

• Accelerating digital transformation of the health system,
• Promoting cost-effective medicines, vaccines, and diagnostics through Health Technology Assessments
• Capacity Development and Innovative Solutions for implementation of national health programmes (Programmatic, grant management, procurement, and logistics management information systems), including the new Biomedical Genome Science Initiative (BGSI),
• Improving distribution of vaccines for routine immunization and COVID-19, facilitation of South-South exchange of knowledge and technology for the development and implementation of SMILE for the distribution of vaccines for routine immunization and for COVID-19,
• Strengthening an enabling policy and environment, regulatory and institutional environment for access to new health technology,
• Technical support for and quality assurance for financial management to Principal Recipient AIDS, TB, Malaria funded program by the Global Funds for ATM,
• Promoting application system for medical waste management by developing digital waste management IOT application which able to track capacity of waste management from service to end sites.

To this end, Budget Management Associate will support UNDP Health Governance Cluster and will be technically supervised by the National Technical Specialist for HEART Cluster in the Health Governance Cluster and will collaborating with other teams in Health Governance Cluster and the Democratic Governance and Poverty Reduction (DGPRU).
The main role of the Associate is to support delivery of the cluster/projects by entering and managing project data in UNDP’s corporate systems and by providing daily technical/financial support to cluster/project implementation consistent with UNDP rules and regulations. The incumbent will also conduct project quality assurance, and deal with relevant operational issues including support to regular monitoring. The Budget Management Associate may supervise clerical and the administrative support staff. The Associate works in close collaboration with the project team, operations units, and programme staff in the CO to resolve complex finance-related issues and to ensure adequate exchange of information.
Duties And Responsibilities
The National Personnel will carry out functions in close coordination and supervision of the National Project Specialist for HEART. She/He will work closely with Project Management Unit HEART, project team (FMTA, SMILE, BGSI, and other projects in HEART), operations units, and programme staff in the office to provide administrative, payment, procurement assistances operations units, and programme staff in the office to resolve complex finance-related issues and to ensure adequate exchange of information.
Provides Effective Support To Management Of The Budget And Financial Management Of The Heart Cluster Within The Cluster Assigned Focusing On The Achievement Of The Following Results

• Effective support to the National Technical Specialist in putting together background information to assist in drafting project documents, work plans, budgets, proposals, etc.;
• Updated database of active development partners, donors and private sector actors in Indonesia.
• Provision of financial administrative support to regularly update the project management module in UNDP’s system (Quantum, UNALL and others). This data helps UNDP to report on its Country Programme Action Plan and contribution to the UN Partnership Development Framework(UNPDF) with Indonesia;
• Effective support to the management, accounting and administration of budgets for the programme in general and for specific projects;
• Presentation of information for audit of NIM projects, supports implementation of audit recommendations.
• Provision of finance related guidance to the executing agencies on routine implementation of projects;
• Timely creation of a well-prepared budget revisions and timely submission to Finance Resource Management Unit (FRMU), timely data collection to support project monitoring, including the delivery of project outputs against resources utilized; determination of unutilized funds, proper operational and financial close of projects;

Provides Effective Accounting And Administrative Support To The Portfolio In General And To Specific Projects Within The Cluster Assigned Focusing On Achievement Of The Following Results

• Effective and timely monitoring of the Accounts Receivables for the projects and follow- up with partners on contributions;
• Effective and timely monitoring of the Accounts Receivables for UNDP projects and follow-up with partners on contributions
• Provision of administrative support for presentation of the project to the Project Appraisal Committee. Assistance with the finalization of the donor contribution agreement;
• Creation of requisitions in Quantum for development projects, register of goods receipt in Quantum.
• Provision of administrative support for presentation of the project to the Project Appraisal Committee. Assistance with the finalization of the donor contribution agreement;
• Provision of financial administrative support for regular project board sessions to review progress against deliverables and targets;
• Provision of financial management support for regular project assurance monitoring (IPAR), active role in discussions to identify project operational and financial problems, development of solutions;
• Provision of financial management support for regular project assurance monitoring (IPAR), active role in discussions to identify project operational and financial problems, development of solutions.
• Timely and accurate support for the portfolio in general and to specific projects within the cluster assigned in creating voucher, issuing requisition, budget checking and receipting in Quantum.
• Provision of financial administrative support for regular project board sessions to review progress against deliverables and targets;

Supports resource mobilization focusing on achievement of the following results:

• Timely review of contributions agreement, and accurate account to record contribution;
• Structured documentation of all information and communication with donors related with financial, budget, relevant workplans;
• Proper management and administration of budgets, regular monitoring for the mobilized resources within the assigned cluster and regular financial monitoring/spot check exercise to implementing partner and or responsible party;
• Provision of advice and updated review on the overall budgetary and financial situation of development projects, including resource mobilization and expenditures status and performance vis-à-vis targets.
• Preparation of financial reports for donors according to donor’s requirements and schedule of reporting;

Supports knowledge building and knowledge sharing focusing on achievement of the following results

• Contributions to knowledge networks and communities of practice
• Synthesis and documentation of lessons learned and best practices in project support management;
• Organization of trainings for the operations/ projects staff within the unit;

The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that:

• Differentiated needs of women and men are considered;
• Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender is respected within all implementations including data production;
• Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
• Human rights and gender equality is prioritized as an ethical principle within all actions;
• Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
• Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

Competencies
Core Competencies

• Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
• Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
• Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
• Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
• Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning
• Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making
• Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process

People Management Competencies

• UNDP People Management Competencies can be found in the dedicated site .

Cross-Functional &Technical Competencies
Business management:

• Digital Awareness and Literacy: Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed
• Operations Management: Ability to effectively plan, organize, and oversee the Organizational business processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms
• Working with Evidence and Data: Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making
• Budget management: Ability to support budgetary aspects of work planning process, drawing and management of team budgets
• Customer Satisfaction/Client Management: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests; Ability to anticipate client’s upcoming needs and concerns.
• Project Management: Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals

2030 agenda – people: Gender

• Gender mainstreaming

Education
Required Skills and Experience

• Bachelor’s degree in Finance, Business, Social Sciences, or other relevant fields of study would be desirable
• High School as minimum requirement for the post, or

Experience

• Relevant experience in administrative/ financial/ procurement/ asset management and project activities
• Knowledge of and experience in supporting administration of multi donor projects will be highly desirable
• Experience in the usage of computers and office software packages (MS Word, Excel,etc)
• Strong knowledge and experience on budget related issues, accounting-spreadsheets are essential
• Experience and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
• Experience in collecting, analyzing, and summarizing administration report.
• Minimum 7 years of relevant experience for candidate with High School or minimum of 4 years of experience for candidate with bachelor’s degree in the field of development for project management support
• Knowledge of and experience in supporting UN/UNDP projects will be highly desirable.
• Experience using budget/ travel management using UN/ UNDP rules and regulation would be highly desirable

Required Skills

• Strong analytical skills
• Has excellent oral communication skills and conflict resolution competency to mediate inter-group dynamics and mediate conflict of interest
• Good inter-personal and team-building skills
• Ability to work in a team

Language Requirements

• Fluency in written and spoken English is an absolute necessity.
• Fluency in written and spoken Bahasa Indonesia is required.

Disclaimer
Important information for US Permanent Residents ('Green Card' holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant Information About UNDP Rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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