Asst Purchasing Manager Jobs

Job Number 23130469
Job Category Finance & Accounting
Location Four Points by Sheraton Bali Kuta, Jalan Benesari Banjar Pengabetan, Kuta, Bali, Indonesia VIEW ON MAP
Schedule Full-Time
Located Remotely? N
Relocation? N
Position Type Management
Job Summary
Responsible for following established procedures in ordering, receiving, storing, distributing and payment of items. Assists in formulating an approved vendors list encompassing all categories.
CANDIDATE PROFILE
Education And Experience

• 4-year bachelor's degree in Finance and Accounting or related major; no work experience required.

CORE WORK ACTIVITIES
Assisting in Managing Work, Projects, Policies, and Standards for Purchasing Across Departments

• Communicates with kitchen, restaurant management and vendors to ensure timing of deliveries satisfies advanced food production needs.
• Assists Executive Chef in all aspects of purchasing (e.g., Food, Beverage and Controllable) to ensure quality and profitability.
• Checks invoice on goods received against shipment to ensure quantity, quality, weights and purchase specifications are as ordered.
• Assists in enforcing first in/first out inventory rotation for all storeroom products.
• Completes period end inventory according to Food and Beverage and Accounting standard operation procedures.
• Uses existing computer programs to perform daily and period end food and beverage costs.
• Assists with generating and providing accurate and timely results in the form of reports, presentations, etc.
• Maintains sanitation and safety standards as specified in the brand guidelines.
• Orders all food and beverage based on business needs.
• Ensures that proper safeguards are in effect for the security of the food and beverage storeroom assets.
• Ensures that price and product availability issues are communicated as needed to the F & B Director and Executive Chef.
• Completes administrative tasks on a timely basis (e.g., C-7s, menu costing, general office duties).
• Enforces item use-up with storeroom personnel and kitchen management to keep inventory at lowest level possible levels.
• Assists Executive Chef in maintaining/lower budgeted food/controllable costs.
• Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.
• Assures sanitation compliance.
• Maintains inventory controls for proper levels, dating, rotation, requisitions, etc.
• Maintains an accurate controllable log and beverage perpetual.
• Ensures accurate administration of all invoices, and adherence to proper bookkeeping procedures.
• Calculates figures for food and beverage inventory.
• Assists in receiving and inspecting all deliveries.

Demonstrating and Applying Accounting Knowledge to Purchasing Operations

• Keeps up-to-date technically and applying new knowledge to your job.
• Demonstrates knowledge of job-relevant issues, products, systems, and processes.
• Demonstrates knowledge and proficiency of A.S.I. standards.
• Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
• Uses computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.

Maintaining Finance and Accounting Goals

• Submits reports in a timely manner, ensuring delivery deadlines.
• Achieves and exceeds goals including performance goals, budget goals, team goals, etc.
• Ensures profits and losses are documented accurately.
• Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued.
• Develops specific goals and plans to prioritize, organize, and accomplish your work.

Additional Responsibilities

• Analyzes information and evaluates results to choose the best solution and solve problems.
• Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
• Uses existing computer programs effectively to post invoices, update items and costs.
• Attends and participates in all pertinent meetings.
• Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.
• Interacts with kitchen staff, vendors and Executive Chef.
• Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources.

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.
Where timeless classics are woven with modern details. Where business meets pleasure. Where even when travelers are global, they can experience the local. As a member of the team, you will become part of our united Four Points by Sheraton community where everyone is welcome, we support each other, and every hotel matters. We provide exactly what guests need in an uncomplicated way. If you are seeking opportunities to put guests at ease in a friendly, genuine and approachable environment, join our team. In joining Four Points, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.