Gender, Monitoring And Reporting Associate

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

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UNDP’s Work on Innovative Finance

The National Mid-Term Development Plan (RPJMN) 2020-2024 reflects the Government of Indonesia’s (GOI) strong commitment to achieving the SDGs while making a significant shift toward low-carbon economic transformation. Despite the many advances pre-COVID-19, a GOI study indicated that an estimated USD 4.7 trillion (tn) of funding is required to achieve the SDGs. To address the challenges in financing SDGs and to recover the economy post-COVID-19, Indonesia seeks to increase investment in SDGs through innovative financing, which the country is actively pursuing with UNDP support. As the fourth most populous country in the world, and one of the fastest-growing emerging markets, Indonesia harbors a huge potential for innovative finance, including blended finance, green finance, and impact investment.

UNDP Indonesia has established an Innovative Financing Lab (IFL) in 2018 that operates as a collaborative space for public and private partners and other interested stakeholders with the objective to develop solutions for financing the SDGs and leveraging new resource flows for sustainable development. The Lab focuses on three different but interrelated workstreams, namely Islamic and Blended Finance, Green and Sustainable Finance, and Impact Investment. Under the Impact Investment workstream, The Lab attempts to strengthen the ecosystem and enabling environment of impact investing through fostering impact enterprises, co-designs, and testing new financing solutions to align investments with SDGs as well as measuring progress, and evaluating impact.

The Joint Programme (JP) “ Accelerating SDGs Investments in Indonesia (ASSIST)” brings four UN agencies (UNDP, UNEP, UNICEF, and UNIDO) together to support the GoI to meet its SDG targets. This support will be delivered by (1) taking proven and new financing instruments to scale through the provision of pre-and post-transactions technical assistance for three financing instruments: thematic bonds, blended finance instruments, and SDG-linked loans, and (2) providing capacity building to relevant stakeholders (e.g. GoI, Local Governments (LGs), Financial Institutions, Small and Medium-sized Enterprises or SMEs) to improve institutional capacities to access and utilize finance towards the achievement of the SDGs.

The ASSIST JP has gender-focused outputs and outcomes. The Gender Equality Marker score of the ASSIST JP is 2, which means that the JP has a gender-responsive result in which the result addresses the differential needs of men or women and addresses the equitable distribution of benefits, resources, status, and rights. The gender lens will be mainstreamed across the output and outcomes. Specific prioritization of beneficiaries of women-owned/led Small-Medium Enterprises (SMEs) and Startups is designed. Indonesian women-owned/-led SMEs are often focused on less capital-intensive sectors, and women in businesses face discrimination in various aspects, hindering their ability to grow their businesses. A condensed gender-inclusive intervention of the JP will strive to address the relevant challenges faced by women in SMEs and start-ups through several key targets.

The Project Management Unit (PMU) ASSIST is hosted in UNDP’s IFL and will be led by a National Project Manager (NPM), supported by a Chief Technical Expert and Technical Coordinators. The Gender, Monitoring & Reporting Associate post is established to support the PMU especially to ensure the effective and efficient integration of all gender-related aspects within the JP by supporting the design, planning, and management of monitoring and evaluation (M&E) activities such as monitoring captures different results by gender, disaggregated data by sex and age, gender-specific evaluation questions against what was planned to help explain any variance, a gender lens perspective in the analysis and reporting process

Duties And Responsibilities

Scope of Work

• Contributions for the development, support and facilitation of knowledge and information management related to the implementation of the project.
• Provide effective support to the planning, budgeting, and implementation of the project
• Updated progress of implementation on resource mobilization, advise team from an operational perspective for effective mobilization of resources and timely reporting
• Finalization and publication of a report in multiple languages as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project,
• Orient the ASSIST JP colleagues on the use of Gender Marker, in assessing the extent of gender sensitivity in development approaches and the level of investment, monitor and analyze the results for Gender Marker reporting and produce recommendations of action plan.
• Institutional Arrangement
• Technical support, advice, and inputs to the work plan development and implementation of the ASSIST JP, including capacity-building, production and dissemination of lessons learned from gender exercise:
• Analysis of the situation a large size - complex project, identification of operational and financial problems, and development of solutions.
• Timely preparation for audit of the project, leading the team in the implementation of audit recommendations.
• To provide advisory support in ensuring the integration of gender and social inclusion perspectives into the annual work plan and project implementation
• Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
• To provide support in improving the PMU capacity to produce programmatic monitoring tools and results reports that are gender-sensitive,
• Contributions to knowledge networks and communities of practice.
• Establishment and monitoring of updated internal databases relevant to the scope of project activities.
• Effective contribution to learning and knowledge sharing in gender analysis and gender mainstreaming
• As the ASSIST JP gender focal point, and in coordination with the PMU team, ensure design and implementation of gender sensitive results and resource framework (outputs, indicators, baseline and targets) and monitoring and evaluation plan, including regular monitoring of gender marker and provide advice to maximize budget allocation directly contributing to gender equality results.
• Preparation of correspondence and communications related to all aspects of project administration, including work plans and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports
• Preparation and analysis of project budget proposals; funding source, prepares monitoring checklists, provides interpretation of budget guidelines; reviews and coordinates submissions of work proposal and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
• To provide guidance and coordination for the ASSIST JP team on gender mainstreaming to enhance their capacity to fully integrate gender dimension in the project plan and implementation
• Organization of trainings for the operations/ projects staff.
• Conducts internal capacity-building training for the PMU to facilitate appropriate management and timely delivery of gender-transformative project outputs. Support knowledge generation and knowledge sharing based on programme/project experiences, and, when appropriate, make contributions to knowledge networks and communities of practice.
• Supports knowledge sharing and knowledge management focusing on achievement of the following results:
• Synthesis of lessons learned and best practices in project support management
• The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that
• Timely preparation of project reports, in line with the standard template and presenting it to the project assurance team in a timely manner;
• Provision of guidance to the executing agencies on the routine implementation of projects, tracking the use of financial resources
• Preparation of design of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate audit and other reviews.
• Effective monitoring of budgetary commitments, including verification of charges and obligation documents for all financial transactions; lead periodic budget revisions and ensures appropriate resource allocations; finalize reconciliation of accounts with the amended budget; evaluate trends of financial implementation and make necessary recommendations to line manager.
• Support strategic partnerships and support to the implementation of resource mobilization
• Human rights and gender equality is prioritized as an ethical principle within all actions;
• Differentiated needs of women and men are considered;
• Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
• In coordination with UNDP’s Communication unit and other relevant counterpart communications departments drafts project summaries, coordinates with the editor, translation services, etc.
• Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;

Under the direct supervision of NPM and close collaboration with all the ASSIST JP team, the Gender, Monitoring & Reporting Associate to ensures the effective and efficient integration of all gender-related aspects within the JP by supporting the design, planning and management of monitoring and evaluation (M&E) activities such as monitoring captures different results by gender, disaggregated data by sex and age, gender-specific evaluation questions against what was planned to help explain any variance, a gender lens perspective in the analysis and reporting process.

Competencies

Core

Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work

Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking

Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning

Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process

Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously

Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships

Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

People Management Competencies

Competencies Definition

Demonstrate Empathy and Emotional Intelligence Genuinely care about people; demonstrate empathy with joys and pains of others

• Read a group’s emotional currents and power relationships, identifying influencers, networks, and organizational dynamics; adapt leadership styles at the appropriate times
• See the positive in people, situations, and events
• Enable the wellbeing of the team(s)

Motivate and Direct Create and communicate a compelling vision and purpose

• Align people and resources with organizational vision, strategy, objectives
• Understand and proactively builds the team/organization culture

Build and Enabling Workplace

• Create a working environment where people are engaged and want to do their best; empower and enables team members to perform and have a positive workplace experience
• Recruit and promotes individuals based upon objective measures and meritocracy; acknowledge and utilise the talent of others Encourage collective action and integration
• Promote honestly, openness, trust and psychological safety and create opportunities to innovate and learn

Build Capability

• Identify and develop talent in individuals, providing positive support to enable them to achieve their potential
• Foster learning or development of others by giving feedback, guidance, and support; support career development of others
• Have willingness and ability to delegate to help people learn, including from failure

Manage Performance and Ensure Accountability Ensure regular conversations with people about work

• Provide positive and constructive feedback
• Provide praise and recognition, as well as ensure accountability
• Discuss poor performance in a timely manner

Lead with Humanity

• Encourages debate and discussion, creating a culture where people are comfortable to challenge senior leaders and feel listened to
• Be accessible and available to team members they lead
• Be authentic and transparent, act with integrity
• Be modest, giving credit for success to others and admit own shortcomings

Cross-Functional & Technical competencies (insert up to 7 competencies)

Thematic Area Name Definition

Business management Monitoring Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results

Business Management Project Management Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals

2030 Agenda - People Gender Issues and Analysis Knowledge of gender issues and the ability to apply to strategic and/or practical situations, including analysis of projects from a gender perspective and Gender mainstreaming to the outputs and outcomes of the project

External Relations & Advocacy Communication

Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience

Ability to manage communications internally and externally, through media, social media and other appropriate Channels

Business Management

Results Based Management

Ability to manage programmes and projects with a strategy aimed at improved performance and demonstrable results

Ethics UN Policy Knowledge - ethics Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity

External Relations & Advocaty Verbal and Written Communication Ability to effectively communicate both verbally and in writing to convey key facts and findings

Education

Required Skills and Experience

Min. Academic Education

Secondary Education is a requirement or

Bachelor in gender studies, social science, law, business administration, economics, population studies or related discipline is a not a requirement, but will be given due consideration.

Academic knowledge in relation to gender and social inclusion will be an added advantage but it is not a requirement

Min. years of relevant Work experience Minimum 6 years relevant professional experience for candidate with high school degree and minimum 3 years for candidate with Bachelor’s Degree

Required Skills And Competencies

• Good inter-personal skills and team-building skills.
• Demonstrates strong oral and written communication skills;
• Strong communication and interpersonal skills
• Demonstrated ability to work in a programmatic context at field level;
• Experience in working on gender equality issues particularly relating to women in decision-making/ leadership;
• Demonstrated track record in the preparation and implementation of Gender Action Plans
• Demostrates skills in facilitating and organizing training for both women and men on gender
• Solid skill in providing project advisory services, monitoring and evaluation,
• Familiar with Government and UN/UNDP procedures would be highly desirable

Desired Additional Skills And Competencies

• Relevant experience in project design or implementation, policy analysis, monitoring and evaluation
• Creativity and skills and experience in presenting gender data and content would be highly desirable;
• Knowledge in any of these areas: impact investment, venture capital and SDGs is an advantage.
• Professional experience with the programmes which had gender equality, women’s empowerment results or had integrated gender equality and women’s empowerment in the programme/project design and other results-based management (RBM) frameworks would be preferrable

Required Language(s) (at Working Level)

Fluency in English and Bahasa Indonesia in both writing and speaking.

Professional Certificates N/A

Experience

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

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UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

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