Procurement & Supply Chain Management Advisor

Background

Panagora Group, a small, woman-owned business providing novel and integrated solutions in global health and international development, is supportingUSAID/Indonesia to implement its CountryDevelopment Cooperation Strategy (CDCS) through a Monitoring, Evaluation and Learning Platform (MEL-P) Activity. MEL-P provides its services through five components: 1) monitoring support services, 2) designing and conducting performance and impact evaluations, 3)providing research, assessment, and data analysis, 4)providing consulting and advisory services and logistical support services, and 5) initiating collaboration, learning,and adapting activities. Along with enhancing MEL capability, we also promote use of the empirical evidence for programming, learning, and adapting as USAID supports the Government of Indonesia (GOI).

Position Summary

Under component 4, MEL-P is supporting the USAID/Indonesia Office of Healths efforts to engage a professional to support the National AIDS Program (NAP). The Procurement & Supply Chain Management Advisor ("Advisor") will provide high quality technical support to the NAP for the development and implementation of a procurement and supply chain management strategic plan. In collaboration with the NAP, TB and other relevant directorates, the Advisor will support the development and implementation of a capacity building plan for the health system at all levels, from National, to Provincial to District, to improve pharmaceutical supply chain management. S/he will support the NAP in developing and implementing an efficient HIV commodity stock monitoring system for effective management of medicines, lab reagents and supplies, HIV Rapid Test Kits and GeneXpert cartridges. S/he will provide daily support to the NAP on the management of all supply chain issues and will work in close collaboration with all USAID-funded projects in-country.

This is a one-year contract based in Jakarta with an anticipated start in September 2023. The contract may be renewed depending on USAID’s needs and the performance of the professional. The Advisor will report to the USAID/Indonesia SCM Adviser and the NAP Program Manager.

Primary Responsibilities

The Advisor will support the following activities:

Strengthen the capacity of NAP on procurement and supply chain management of HIV health commodities:

• Provide technical inputs for annual and semi-annual forecasting and quantification at the national and provincial levels.
• Build the capacity of the NAP PSM team in the calculation of drug requirements using ARVFast and comparing with SIHA 2.1 data to ascertain the exact quantities of drugs to inform national procurements.
• Support the development of a long-term strategy for domestic procurement of HIV commodities, including domestic resource mobilization for this purpose, capacity building for local tenders (if required), international tenders, or the processes for using domestic financing for procurement from Global Fund.
• Provide technical support to improve the HIV/AIDS supply chains at central level, Jakarta and selected provinces, including data collection and analysis, tracking of performance indicators, and training in SHIA 2.1 or other systems as they relate to the management of the availability of HIV commodities.
• Mentor and build the capacity of the NAP PSM team in international procurement of drugs and health products by establishing systems and ways of working that will improve the efficiency of future procurement cycles. This will involve developing specifications, preparing Scope of Works for warehouse renovation (if necessary) and review of equipment specification with support from technical focal point.
• Provide mentorship and capacity building to the NAP in supply chain management, in particular, to the NAP Supply Management team, on the management of all supply chain management issues. This would include regular monitoring of national stock-on-hand and stock status at the Puskesmas- level, commodity consumption data and trends, quantification of HIV drugs and laboratory consumables for the procurement purpose, product specification, supply plan, storage and distribution plan.
• Support the NAP PSM team in the development and implementation of a capacity building plan for health facilities for procurement, supply and management of HIV drugs and commodities.

Improve stock monitoring and reporting for the prevention of stockouts:

• Participate along with the surveillance team in the improvement of the collection of real time testing and treatment data to improve the availability and accuracy of HIV data used to inform all policy and programmatic guidance.
• Conduct supervision and mentoring activities with provincial, district, and health facility staff to conduct routine supply chain management tasks and provide analytical support to managers of the supply chain for identifying system challenges and developing potential solutions.
• Support the tracking, monitoring and strengthening systems for specimen transport to improve efficiencies in viral load testing.
• Support and build the NAP PSM team’s knowledge and skills to ensure availability 0f commodities and avoid stock-outs by liaising with Global Fund, USAID, other implementing partners involved in the HIV supply chain.
• Participate in developing and ensuring an efficient stock monitoring system, including priority HIV commodities, lab supplies and GeneXpert cartridges.

Improve implementation of HIV-related activities, including priority areas for PEPFAR:

• Support the implementation of the ARV optimum regimen, Multi Month Dispensing and Viral Load testing Coverage in Jakarta Province and selected provinces by providing mentoring and SCM technical assistance to health facilities, district health office (DHO) and provincial health office (PHO).

Improve coordination efforts of stakeholders:

• Participate in the quarterly HIV logistics coordination meetings involving PHO, DHO and other supply chain partners to discuss all supply chain issues that impact stock availability at the Provincial and District levels and identify corrective and/or preventive actions - specifically in PEPFAR priority districts.
• Participate in the establishment of a regular platform for communication and data sharing - most likely in the form of Drugs and Supply Management Technical Working Group (TWG) - with the Directorate General of Pharmaceutical and Medical Devices (Direktorat Farmasi dan Alat Kesehatan), Badan POM and Directorate of Management of Public Drugs and Health Commodities (Ditjen Tata Kelola Obat Publik dan Perbekalan Kesehatan).
• Work with the NAP PSM team to set up better and more efficient systems to receive, prepare custom clearance documents for, and track the status of current procurement orders, and stocks on pipelines.
• Provide inputs in developing regular reporting (quarterly, semiannual and annual) for key partners at central and provincial levels, including USAID.
• Submit a progress report monthly, quarterly and annually a monitoring and evaluation report to USAID staff. Participate in regular conference calls with USAID staff as needed.
• Provide support in ensuring the functionality of SIHA 2.1 with emphasis to regularly review supply chain data for key HIV commodities and identify the necessary follow-up actions to avert stock outs.
• Support the NAP-PSM team to regularly solicit feedback from provincial and district pharmacy units to identify distribution and inventory management challenges at peripheral levels of health institutions and regularly share this information with the Drugs and Supply Management TWG.

Requirements

• Ability to contribute to capacity building efforts and work with colleagues in diverse cultures
• Demonstrated analytical and problem solving skills to measure outcomes of project activities and support project supervision.
• Indonesian citizenship required.
• Minimum of 5 years of experience in procurement and supply chain management particularly in the Indonesia context.
• Experience working with the key stakeholders in the HIV program, preferably the national stakeholders and international donors. Past experience working with USAID projects is an advantage.
• Thorough knowledge of the principles, concepts, techniques and accepted procedures of health supply chain management. Working knowledge of the commodity logistics systems for health products related to HIV is required. This includes demonstrated knowledge of quantification, forecasting, warehousing, distribution, information management, district capacity-building, and commodity procurement practice.
• Demonstrated experience in managing distribution of drugs or related health commodities from National or Provincial or district level to points of distribution.
• A Master’s Degree in Pharmacy, Logistics Management and Procurement, Supply Chain Management or other related discipline.
• Knowledge on drug registration status, drug donation guidelines and drug safety especially for the 2nd line drugs.
• Experience in public health programs, including specifically experience in designing and implementing supply chain systems in resource-limited settings, along with a proven track record of impact/success.
• Demonstrated flexibility and openness in responding to changing work priorities and environment.
• Fluent in English and Bahasa with the ability to actively participate in meetings conducted in English
• High level of proficiency with logistics software such as ARVFast, Quantimed, PipeLine, Quantification Analytics Tool, etc.