Operations Analyst (Npsa9) Jobs

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at

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The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience, and resources to help people build a better life, as envisaged by 2030 Agenda for Sustainable Development. We are on the ground in more than 170 countries and territories, working with governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations. The United Nations Development Programme UNDP Indonesia Country Programme 2021-2025 developed in partnership with the Indonesian Government addresses the unfinished business of the Millennium Development Goals and support national efforts to advance the 2030 Sustainable Development Agenda.

UNDP Indonesia and the Ministry of Health have been working together in a long-term partnership on health governance that is aimed at narrowing health development gaps and meeting the SDGs commitments. This partnership has been expanded with implementation of activities under the 2020- 2023 Health Governance Initiative (HEART) Program that focus on the support to strengthen Indonesia’s health system capacity through policy advocacy, evidence-based generation intervention, technical assistance, and partnerships by adoptions of information technology advancement with total program budget at USD 40 million.

The Programme Is Articulated Interdependent Work Streams

To facilitate opportunities for integrated policy and programme solutions, the project has been designed so that the outputs are mutually reinforcing, harnessing interlinkages across project components.

• Accelerating digital transformation of the health system,
• Capacity Development and Innovative Solutions for implementation of national health programmes (Programmatic, grant management, procurement, and logistics management information systems), including the new Biomedical Genome Science Initiative (BGSI),
• Strengthening an enabling policy and environment, regulatory and institutional environment for access to new health technology,
• Promoting application system for medical waste management by developing digital waste management IOT application which able to track capacity of waste management from service to end sites.
• Improving distribution of vaccines for routine immunization and COVID-19, facilitation of South- South exchange of knowledge and technology for the development and implementation of SMILE for the distribution of vaccines for routine immunization and for COVID-19,
• Promoting cost-effective medicines, vaccines, and diagnostics through Health Technology Assessments
• Technical support for and quality assurance for financial management to Principal Recipient AIDS, TB, Malaria funded program by the Global Funds for ATM,

HEART Cluster need an additional management capacity particularly given how the portfolio has grown over the recent years. Therefore, Operation Analyst will be recruited to strengthen the health governance portfolio by act as a deputy position under HEART Cluster Lead supporting operational function. This responsibility includes overseeing financial, procurement, and contract management (oversee finance, procurement, and admin staff).

The candidate will be technically supervised by the HEART Cluster Lead and will collaborating with other teams in Health Governance Cluster, Operation, and Finance Unit, and supervise HEART Project Management Unit.

The Operations Analyst will provide operational support to the Project Management Unit (PMU). S/he shall work under the direct supervision of the HEART Cluster Lead (NPSA10) and the overall supervision of the DGPRU Team Leader at UNDP Indonesia.

Duties And Responsibilities

• Enter annual budget in QUANTUM and responsible for garnering Authorized Spending Limits (ASL).
• Track expenditure and make timely payments.
• Manage tendering processes and evaluation, contract and other legal implications pertaining to the contract. Undertake regular monitoring of procurement processes to ensure that they are performed consistently to deliver the project outputs in timely manner and in accordance with the corporate standards.
• Manage Project Audits and Reviews as per UNDP and donor requirement, including Quality Assurance Assessment during implementation of the projects annually and the regular updating of the QUANTUM risk log.
• Facilitate implementation of procurement strategy in consultation with the project management units as per the annual work plans.
• Coordinate with various UNDP operations units such as Finance, Procurement, HR, Administration and Security to meet the project's operational requirements and ensure compliance with UNDP regulations (PoPP) and GOIs General Financial Rules (GFR 2017).
• Analysis and identification of project-level operational and financial problems in cooperation with Programme Support Unit and State Teams.
• Initiate timely recruitment processes as per the requirement of the projects in accordance with UNDP rules and regulations.
• Oversee recruitment processes and track performance management. Provide inputs to the Supervisor on streamlining processes for maintaining technical capability for the delivery of projects.
• Coordinate with state project management units in 10 states and provide necessary/required administrative support.
• Activities are designed and implemented in accordance with Gender and Social Inclusion Strategy as well as Social and Environmental Standards of UNDP.
• Ensure appropriate use of different contractual modalities and contract management of the project management units.

Reportees to this position: HEART PMU includes Project Associate (NPSA 7), Project Associate (Finance) (NPSA 7), Budget Management Associate (NPSA 7), Project Assistant (NPSA 5), Procurement Assistant (NPSA 5), Monev Assistant (NPSA 4), and Project Clerk (NPSA 3) Operations.

Competencies

Core Competencies

• Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
• Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
• Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
• Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning
• Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
• Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making
• Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships

People Management Competencies

• UNDP People Management Competencies can be found in the dedicated site.

Cross-Functional & Technical Competencies

Business Management

• Human- centered Design: Ability to effectively plan, organize, and oversee the Organization’s Business processes to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms
• Monitoring: Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results

Audit & Investigation - General

• Financial and Managerial Accounting and Finance key concepts: Key concepts and principles of financial accounting, interpret financial analysis, managerial accounting, etc.
• Procurement concepts, processes, and management: Knowledge of procurement processes and management

Finance

• Management and cost accounting: Ability to produce periodic qualitative and quantitative performance reports to facilitate effective decision making and performance monitoring. Ability to use a range of costing techniques and analyse cost related data to provide quantitative information to the users of reports.

HR -People strategy and planning

• Workforce planning: Knowledge of theories, mechanisms, and tools to analyse the current workforce, determine future workforce needs, as they align to the needs of the business, identify the gap between the present capabilities in the workforce and the organization’s needs, and design and implement talent acquisition and development solutions so that an organization can have the required capacity to accomplish its mission, goals, and strategic plan

Procurement

• Procurement management: The ability to acquire goods, services or works from an outside external source

Education

Required Skills and Experience

• First-level university degree (bachelor’s degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree
• Advanced University Degree (Masters degree) in Operations/finance/administration or any other closely related fields OR

Experience

• Experience working in health sector would be highly desirable
• Solid experience on finance, procurement, administration of UNDP and/or international agencies will be an added advantage
• Experience leading operations team for development project would be highly desirable
• Experience dealing with finance rules, regulations, and accounting procedures with the ability to promote accountability and resource-based management
• Ability to interpret, resolve and report on Operational challenges
• Minimum of 2 years (with masters degree) or 4 years with bachelor’s degree of experience in financial management, general administration, and programme support services
• Documentation, communication, and interpersonal skills
• Experience in working, liaising, and collaborating with UN agencies, governments, NGOs, civil society organizations, and public international organizations.
• Demonstrates commitment to UNDP's mission, vision and values. Establishes priorities schedules activities to ensure optimum use of time and resources

Required Languages

• Excellent knowledge of written and spoken English and Hindi is essential

Professional Certificates

• Not required, but candidate can attach in case if she/he holds relevant certificates

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant Information About UNDP Rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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