Office Facility & Management Lead

Hi! We are looking for Office Facility & Management Lead to help us maintain a secure and well-functioning work environment. You will work to check devices, structures and systems (e.g. fire alarms and air-conditioners) on a regular basis and identify needs for repairs and renovations. You will also coordinate with external vendors, such as cleaners and insurance agents, and conduct cost analyses when purchasing new systems or services. Moreover, you will liaise with cross-function department and internal stakeholders.
Responsibilities

• Ensure compliance with health and safety regulations (K3)
• Fix minor malfunctions in office equipment
• Ensure that supplier deliveries are in line with contract deliveries requirements, e.g. price, quality – minimum returns on deliveries.
• Conduct market research and compare costs and benefits when evaluating new vendors
• Maintain an updated record of invoices from external partners (e.g. suppliers, insurance agents, security guards)
• Check rooms and furniture to identify needs for repairs or renovations
• Research new services and appliances to facilitate operations
• Liaise with cross-function department and internal stakeholders to manage some projects or issues that might happen.
• Design and oversee the schedule for cleaning and disinfecting the building
• Arrange for regular maintenance of equipment and internal systems (e.g. cooling system, alarms, security cameras)
• Able to do Office Project such as Relocations, Renovations, and Layout/Fitout New Floor and New Buildings

Requirements

• Excellent communication skills both written and verbal and ability to effectively communicate with diverse groups at both a general and technical level.
• Have Project planning & Management ability to multitask effectively.
• Have experience in crisis management, one of which is dealing with pandemic situations
• Having knowledge of asset management principles and practices.
• 7-8 years of experience in Facility Management, Office Manager, or Facility Maintenance position.
• Demonstrate integrity in the workplace through honesty and transparency of information.
• Have strong responsibility by taking ownership on any given task.
• Well-developed interpersonal skills and self-motivation.

Benefits

• Health insurance benefits.
• Broaden your knowledge in financial investment.
• Self development activities that support careers.
• Supportive teammates.