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Company | Palladium: Make It Possible |
Address | Area DKI Jakarta, Indonesia |
Employment type | FULL_TIME |
Salary | |
Category | Konsultan dan Jasa Bisnis |
Expires | 2023-05-28 |
Posted at | 1 year ago |
MENTARI- Programme Manager
- Oversee sound and effective systems for project administration and operations, including subcontracts, consultant contracts, procurement and compliance and Value for Money (centrally and overseas);
- Accountable for the overall management of project operations, including, logistics, procurement, human resources, financial management, assets and security;
- Responsible for Value for Money assessment, together with the MREL manager, and reporting on an annual basis.
- Setup, manage, and update the Programme’s Management Manual regularly.
- Support and accountable for the development of the Annual Workplan and monitor overall progress activities
- Management of the process and allocation of related work within the Operations team
- As part of the Operations team, ensure recruitment for MENTARI roles (staff, consultants, subcontractors) in line with Palladium’s best practise.
- Oversee contracting process for consultants/ subcontractors.
- Lead on training of project staff on company policies, standard operating procedures, guidelines and client rules and regulations (covering risk management, planning, human resource management, monitoring, reporting, finance, procurement, logistics, IT, audit support and all other operations matters).
- Support in managing and maintaining various Palladium's systems and support of the roll out of new systems when appropriate.
- Human resource management:
- Lead on periodic review on operational processes, compliance checks on processes and internal controls.
- Establish efficient working relationship with various Palladium overseas offices and/or outsourced local employment/ contracting service providers.
- Assist with ad-hoc project management tasks as required.
- Lead on the implementation and maintenance of project specific components of the project operations manual.
- Support the development and presentation of internal and external reporting (for example: quarterly internal project reviews, annual reviews, and client deliverables) and ensure these outputs are fit for purpose.
- Ensure effective travel management and security management system in MENTARI; and
- Responsible for operational onboarding and offboarding of new staff and consultants through establishing and rolling out efficient and scalable processes and guidelines.
- Support in monitoring and ensuring the Companies compliance requirements are maintained.
- Representation of MENTARI in events including those that relate to our administrative obligations to the government of Indonesia as part of our cooperation agreement.
- Responsible to keep track of any contractual changes and deliver a Contract Amendment to the Head Contract with the Client.
- Lead any Risk and/or Security issues and escalate accordingly to the management and Client.
- Responsible for management and changes to contracts with consortium partners and client, including performance, service credits and compliance.
- Responsible in budget management and quality assuring financial reports prepared by our finance and operations officer including Client forecasting, internal forecasting, advance payment request, invoice etc)
- Responsible for external audits and ensure accurate record retention with subcontractors and other stakeholders when required.
- Lead on (or support) due diligence and contracting for the project.
- Support the team in implementing Palladium’s procurement best practises to ensure VFM for the project (including central and local procurement);
- Ensure the wider MENTARI team is aware of the MENTARI operational policies and procedures through establishing focal points for various operational matters.
- Programme manager will be acting as a line manager for MENTARI operational staff (including finance and operations officer, travel and administration officer, procurement and contracting officer etc).
- Responsible for managing contractual arrangements and changes for each consortium partner.
- Responsible to ensure partners are following the agreed SOPs and the Client’s regulation.
- Coordinate financial updates and submission from each consortium partner; and
- Strong knowledge and practical experience in project management methodologies and techniques.
- Experience in leading procurement, contracting, budgeting and compliance requirements for development projects. Experience with FCDO will be an asset.
- Experience in complex contract management, consortium management and risk management is an advantage.
- Knowledge of the energy sector in Indonesia is an advantage.
- Very strong financial acumen and the ability to interpret and analyse financial reports.
- Strong management skills with the ability to mentor, coach, lead, develop and evaluate staff; and Ability to work independently and as part of a team. Excellent verbal and written communication skills and the ability to communicate with a wide range of stakeholders from diverse background,
- Sound problem solving and decision-making skills.
- Fluent in English and Bahasa Indonesia, both for oral communications and writing is a must.
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