Programme Coordinator Jobs

MENTARI- Programme Coordinator

Background

MENTARI (Menuju Transisi Energi Rendah Karbon) is an ambitious programme that formally started on 6 th January 2020. The programme aims to support Indonesia’s energy transition and uptake of low carbon energy. Led by the British Embassy Jakarta, MENTARI is implemented by Palladium International Indonesia in consortium with Castlerock Consulting and Hivos. By working closely with the Government of Indonesia and other stakeholders to improve the enabling environment and drive investment, MENTARI will demonstrate the possibilities of low carbon energy for Indonesia's economic development, job creation and social inclusion, while helping to mitigate climate and environmental impacts.

MENTARI is seeking to engage an individual in the role of Programme Coordinator who will support the overall implementation, day-to-day operations, and financial management of MENTARI. The position is based in Jakarta.

Duties : Under the direction of the Team Leader , the Programme Coordinator will:

Project Management

• Supervise and responsible for the work delivered under the Finance, Administration, Procurement, and Contracts function daily, including but not limited to:

i. Travel management.

ii. Monthly financial process including forecasting, payments, and reporting;

iii. External audit.

iv. Procurement and management of suppliers and subcontractors; and

v. Contracts management.

• Prepare, together with the Programme Manager, the financial section of Quarterly and Annual reports, BAST (Berita Acarah Serah Terima) and KAK (Kerangka Acuan Kerja) to government counterparts.
• Setup, manage, and update the Programme’s Management Manual regularly.
• Actively manage risk, together with the team leader and consortium partners, within the project in relation to project activities.
• Support each Strand Lead with the review and finalization of Terms of Reference and budget for each activity under the Workplan.
• Manage the recruitment and hiring of Consultants, including due diligence and salary negotiations, and ensure proper approval is received from the Client.
• Support the day-to-day activities at an operational and financial level to ensure all strands have the necessary resources and
• Support the management of external audits and ensure accurate record retention with subcontractors and other stakeholders when required.

Client Management

• Ensure sufficient approval is received from the Client for any change from existing SOPs and FCDO regulations.
• Lead any Risk and/or Security issues and escalate accordingly to the management and Client;
• Manage monthly forecast and invoicing to Clients following the agreed schedule.
• Process items that require the Client’s approval including activity, travel, and personnel, and make sure all approvals are archived.

Financial Management

• Prepare the accruals process for the end of the month period;
• Prepare, with input from TL and Strands, the forecasting on a monthly basis and providing feedback;
• Monitor expenditure against approved activity budgets; report on a monthly basis the status of activity expenditure and forecast.

Qualifications

• Fluent in English and Bahasa Indonesia, both for oral communications and writing.
• Excellent computer skills (including experience working with MS Excel, Word, Outlook, and power point).
• Ability to work independently and as part of a team.
• Strong management skills with the ability to mentor, coach, lead, develop and evaluate staff; and
• Experience working with international donor-funded projects, experience with FCDO will be an asset.
• Sound problem solving and decision-making skills.
• Excellent verbal and written communication skills and the ability to communicate with a wide range of stakeholders from diverse backgrounds.
• Strong knowledge and practical experience in project management methodologies and techniques.
• Experience in leading procurement, contracting, budgeting and compliance requirements for development projects is bonus.
• Very strong financial acumen and the ability to interpret and analyse financial reports.

About Palladium - Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world's most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people's lives.

Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at [email protected] and we will be in touch to discuss.

Safeguarding - We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.