Paralegal And Corporate Affairs Admin (12 Months Contract)

Roles and Responsibility:

Paralegal:

• Compliance & Ethics Training TPDD “champion”: Provide support for third party due (TPDD) training; support TPDD requestors
• Project Support Global/Sector/BU/MU projects as needed.
• Corporate Secretary: Ensure execution of power of attorney (POA) of each BoD of all entities
• Administrative Tasks: Organizing meetings (e.g. conference room arrangements, scheduling), Printing of required documents for meetings, Screening mail and document
• Project Document management system (Contract database) System
• Legal team T&E Budget Tracking
• Corporate Secretary Monitor / Update corporate entity information and BOD or Commissioner meeting document on (external database) and physical document per legal requirement
• Organising travel Expense claim and visa support where required
• Tracking number of training sessions and employees that need to be trained
• Proofread/compare changes in final contracts
• Document control: Coordinate on Legal documents for authorized signatures with Trademark team, PGCS, PepsiCo Corporate entities and JV Corporate
• Upload training records to the anti-bribery training online system
• Reminder; key person for Indonesia MU for use and maintenance of legal document databases and software as well as any system to be used for Personal Data Protection Project
• Meeting & Scheduling Liaise with external stakeholders (e.g., law firms, bottler counsels and teams) and extensive diary management
• Informal translation of legal documents from Bahasa Indonesia to English and vice versa
• Prepare anti-bribery training certifications and attendance sign-in sheets for third
• Create PO and Key in GR
• Litigation: Coordinate/deliver/retain documents for courts/external counsels
• Document control/ Document management: entering basic contract/POA for each contract/POA into legal database for filing/management keeping contract/POA database up-to-date; obtaining internal signatures; physical copies of contracts, using e signatures for signing where applicable; expiry reminder
• Manage external Legal Budget
• Trademark Documents and Legal Licenses/Permits status tracking
• Centralize the signed agreements/POA/ legal policies for Indonesia MU to stake holders
• Legal Training Plan and organize anti-bribery training & other Legal training (both and onsite) for all Indonesia MU, including assisting in updating decks, submitting attendance data for PEP employees and key third party vendors
• Coordinate with the required business partners in organizing the mandatory AB
• Track requests to Legal team and report data to support increased efficiency of Legal
• Project Launch, system training & maintain data & document

Corporate Affairs

• Filter and support the execution of events and sponsorship request from external stakeholders
• Support ground works/key activities within the function
• Prepare letters, correspondences, and documents submission to external stakeholders.
• Organizing, scheduling and following up meetings and appointments, both internally and externally
• Perform administrative works, including organizing a filing system

Requirements:

• Strong word processing skills
• Results Driven with attention to detail
• Initiative and follow through, process oriented and an eye for details
• Understanding of the Corporate Legal function, processes, systems and services
• Strong administrative, analytical and organisational skills and abilities.
• Proven communication skills in English – verbal and written
• Strong Organisational & Planning skills
• PC, system knowledge and capability.
• Technical efficiency with database systems
• Strong PowerPoint skills
• Customer Service Orientation
• Ability to find solutions and adapt
• Preferred at least 1-2 years of experience in a corporate legal or controls or finance department
• Proficiency in MS Office applications with excellent PowerPoint skills