Facilities Assistant/ Office Manager

Hogarth Worldwide is the world’s leading creative content production company. Born to make the best work brilliantly, we combine craft, insight and technology to bring creative work to life for many of the world’s most famous brands.
General Administrative Duties

• Submission of petty cash requests to the Finance Team and reconciliation of production petty cash
• Opening of PO number
• Perform other job-related duties as assigned
• Tracking and maintaining leave and time off records
• Arrange for courier services
• New vendor creation
• Liaison between the 3 offices as and when required
• Maintaining office supplies and ensuring the work environment is clean and pleasant
• Flight and hotel bookings for both employees and vendors (where applicable)
• Travel requests to Hogarth – not sure what this entails
• Coordinate usage of production suites
• Opening of job numbers in FIDO and Adept

Hospitality across Hogarth Offices

• Ensure clients are well attended to when they visit the office e.g. serving of drinks and snacks and ensuring the meeting rooms are set up properly prior to the meetings
• Organising office events and parties
• First point of contact as the receptionist, fronting all visitors both internal and external

Requirements

• Attention to detail and problem-solving skills
• Strong organizational skills with the ability to multi-task
• Excellent time management skills and the ability to prioritize work
• Proven experience as an administrative assistant
• Excellent written and verbal communication skills
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• High level of initiative to be proactive

Diversity and Inclusion
Hogarth is committed to diversity and inclusion: through our ideas, our people, how we behave and how we conduct ourselves. We are creating a truly inclusive culture at all levels of the organisation to encourage different points of view, which makes Hogarth not only a better company and place to work, but an environment where everyone experiences connection, opportunity and a sense of belonging. We have extended these practices into our hiring processes to incorporate anonymised CV reviewing so all candidates are considered for interview based only on their experience and what they can bring to the role. The system is delivered by MeVitae, which has created an automated process of anonymisation that aims to eliminate as many potential areas of bias as possible.
Please contact [email protected] if you need the job advert or form in another format.
Data
We rely on legitimate interest as a legal basis for processing personal information under the GDPR for purposes of recruitment and applications for employment.
When you click the "Submit Application" button at the bottom of this page, this will send all the information you have added to Hogarth WW. Before you do this, we think it's a good idea to read through our Privacy statement. This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.