Purchasing Manager / Director Jobs

Job Number 23119764
Job Category Finance & Accounting
Location The Westin Jakarta, Jl. H.R. Rasuna Said Kav.C-22 A, Jakarta, Jakarta, Indonesia VIEW ON MAP
Schedule Full-Time
Located Remotely? N
Relocation? N
Position Type Management
Job Summary
Responsible for following established procedures in ordering, receiving, storing, distributing and payment of items. Formulates an approved vendors list encompassing all categories.
CANDIDATE PROFILE
Education And Experience

• 4-year bachelor's degree in Finance and Accounting or related major.

CORE WORK ACTIVITIES
Managing Work, Projects, Policies, and Standards for Purchasing Across Departments

• Uses existing computer programs to perform daily and period end food and beverage costs.
• Communicates with kitchen, restaurant management and vendors to ensure timing of deliveries satisfies advanced food production needs.
• Ensures that price and product availability issues are communicated as needed to the F & B Director and Executive Chef.
• Maintains inventory controls for proper levels, dating, rotation, requisitions, etc.
• Generates and provides accurate and timely results in the form of reports, presentations, etc.
• Orders all food and beverage based on business needs.
• Maintains sanitation and safety standards as specified in the brand guidelines.
• Calculates figures for food and beverage inventory.
• Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.
• Checks invoice on goods received against shipment to ensure quantity, quality, weights and purchase specifications are as ordered.
• Completes administrative tasks on a timely basis (e.g., C-7s, menu costing, general office duties).
• Assures sanitation compliance.
• Ensures that proper safeguards are in effect for the security of the food and beverage storeroom assets.
• Enforces item use-up with storeroom personnel and kitchen management to keep inventory at lowest level possible levels.
• Delegates and enforces first in/first out inventory rotation for all storeroom products.
• Assists Executive Chef in maintaining/lower budgeted food/controllable costs.
• Receives and inspects all deliveries.
• Ensures accurate administration of all invoices, and adherence to proper bookkeeping procedures.
• Completes period end inventory according to Food and Beverage and Accounting standard operation procedures.
• Assists Executive Chef in all aspects of purchasing (e.g., Food, Beverage and Controllable) to ensure quality and profitability.
• Ensures all LSOP's are adhered to by all employees.
• Maintains an accurate controllable log and beverage perpetual

Demonstrating and Applying Accounting Knowledge to Purchasing Operations

• Keeps up-to-date technically and applying new knowledge to your job.
• Uses computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
• Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
• Demonstrates knowledge of job-relevant issues, products, systems, and processes.

Supporting Purchasing Operations

• Ensures performance reviews are completed on a timely basis for supervisors and non-management employees.
• Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.
• Ensure disciplinary situations are addressed in timely fashion and with consistency.

Maintaining Finance and Accounting Goals

• Achieves and exceeds goals including performance goals, budget goals, team goals, etc
• Submits reports in a timely manner, ensuring delivery deadlines.
• Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued.
• Ensures profits and losses are documented accurately
• Develops specific goals and plans to prioritize, organize, and accomplish your work.

Additional Responsibilities

• Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
• Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources.
• Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.
• Uses existing computer programs effectively to post invoices, update items and costs.
• Analyzes information and evaluating results to choose the best solution and solve problems.
• Attends and participates in all pertinent meetings.
• Interacts with kitchen staff, vendors and Executive Chef.

Managing Discipline Work, Projects, and Policies

• Coordinates and implements accounting work and projects as assigned.
• Complies with Federal and State laws applying to operations procedures.
• Coordinates, implements, and follows up on audits for all areas of property operations.
• Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.
• Generates and provides accurate and timely results in the form of reports, presentations, etc.
• Balances ledgers.
• Analyzes information and evaluates results to choose the best solution and solve problems.

Supporting Property Operations

• Works with operations teams to develop an operational strategy that is aligned with the brand’s business strategy and leads its execution.
• Reviews comment cards, guest satisfaction results and other data to identify areas of improvement.
• Evaluates if discipline teams are meeting service needs and provides feedback to teams.
• Works with team to put sustainable work processes and systems in place that support the execution of the strategy.
• Tours building on a regular basis speaking with employees and guests to understand business needs and assess operational opportunities.
• Communicates a clear and consistent message regarding departmental goals to produce desired results.
• Participates in walk-throughs on property to ensure that all areas are well maintained and preventative maintenance processes are in place.
• Reviews findings from comment cards and guest satisfaction results with leadership team and ensures appropriate corrective action is taken.
• Reviews reports and financial statements to determine operations performance against budget.

Managing and Monitoring Activities that Affect the Customer and Guest Experience

• Takes proactive approaches when dealing with customers and guest concerns.
• Ensures all team members meet or exceed all hospitality requirements.
• Provides excellent customer service by being readily available/approachable for all customers and guests.
• Responds timely to customer service department request.
• Extends professionalism and courtesy to customers and guests at all times.

Supporting Profitability

• Supports annual quality audits.
• Reviews financial statements, sales and activity reports, and other performance data to measure productivity and goal achievement and to determine areas needing cost reduction and program improvement.

Supporting Safety Standards and Work Procedures

• Follows property-specific recovery plans.
• Implements and sustains property accident prevention programs.
• Implements property emergency plan.
• Provides a safe working environment in compliance with Occupational Safety and Health Administration/MSDS.

Additional Responsibilities

• Uses problem solving methodology for decision making and follow up.
• Manages group or interpersonal conflict.
• Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.
• Presents ideas, expectations and information in a concise, organized manner.
• Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
• Demonstrates self confidence, energy and enthusiasm.
• Makes calls if necessary.
• Manages time and possesses organizational skills.

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.
At Westin, we are committed to empowering the well-being of our guests by providing a refreshing environment, thoughtful amenities, and revitalizing programming to help ensure that they leave feeling better than when they arrived. We recognize that travel can be disruptive to our guests’ well-being, and we’re energized to assist as partners in helping them maintain control and soaring above it all while on the road. Everything we do is designed to help guests be at their best, and they appreciate our supportive attitude, anticipatory service and extensive knowledge on how to best assist them throughout their stay. We are looking for dynamic people who are excited to join the team and ready to jump into any situation to give a helping hand. If you’re someone who has is positive, adaptable and intuitive, and has a genuine interest in the well-being of others around you, we invite you to discover how at Westin, together we can rise.