Mice Admins (Bali Office)

JOB PURPOSE:

Assisting Corporate Meetings and Event Manager and MICE Account Manager to provide the requirement of clients regarding MICE in Indonsia and support to managing services for confirmed MICE groups for a smooth running of the operation on site. Preparing the administrative of MICE department with provide requested report.

1. KEY RESPONSIBILITIES

Administrative Roles:

1. Ensuring the smooth running in MICE department by providing adminsneeds; pipedrive, data report to HQ, grids, roster, change off record, calendar event, check list, ID cards, Inventory etc. continually updating and improving the system during the process.
2. Providing a mentor role to intern assigned to MICE department

Proposal

1. Composing proposal content, ensuring proposal content is updated and maintaining content data
2. Responsible for recording and tracking every lead received by MICE department (account manager for lead, forecast sales and cost, dates etc)
3. Assisting the account manager in preparing proposal, discussing tailored-program that will fit the client’s expectation and criteria, initial costing, tracking booking and other necessities such as contacting vendor etc
4. Ensuring proposal completion within the deadline

Gift & events:

1. Assisting team in sourcing various gift requested by the client/to be presented to the client managing order and providing quality check before delivery
2. Assisting account manager in the site inspection and event on site, setup and walk-through, communicating with the vendor/supplier and the client throughout event
3. Managing exclusive performer throughout events (including riders, visas, flights from previous events)