Finance Administration Manager Jobs

DUTIES AND MAIN RESPONSIBILITIES

The Finance Administration Manager is expected to drive best practices in finance, administration and human resources management within the organization to maximize efficiency and growth.

Financial Management

• Develop and put into practice procedures for handling finances and accounting, review accounting discrepancies and recommend corrective actions;
• Prepare financial reports for specific projects in compliance with grant requirements;
• Keep track of accounts payable and accounts receivable;
• Prepare the annual budget in consultation with the Executive Director;
• Prepare invoices for clients and resolve any billing issues;
• Ensure efficient financial monitoring and reporting;
• Focal point with external entities such as bookkeeping company, auditor and tax authorities, etc;
• Make sure tax reporting obligations are timely fulfilled.
• Monitor the performance of the financial assets;

Office Management

• Prepare the bi-annual Board Meeting, convene and take minutes;
• Track progress of legal disputes and registrations;
• Handle contacts and office contracts;
• Prepare and proofread internal documents.
• Develop, improve and document administrative procedures;

Human Resources Management

• Ensure an efficient time and travel claim reporting;
• Support the Executive Director in relation to recruitment processes and human resources matters;
• Develop and manage human resources procedures in line with the legal framework until the Collective Agreement signed;
• Supervise and attest payroll processing.

Requirements:

• Advanced knowledge in Excel and financial systems
• Experience with earmarked grant management
• University degree in finance, management or equivalent
• Minimum 2-years experience
• Strong oral and written communication skills in English