Cbs - Secretary Jobs

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

Responsibilities:

• Provide travel and event management support
• Perform filing management. This includes but not limited to maintaining confidential records and filing of reports, correspondence, statistics and related material for ease of retrieval.
• Diary management i.e coordinate and manage diaries inclusive of internal and external clients meetings (virtual or physical), establish manageable timeframes, and coordinate follow up actions.
• Other secretarial / Administration duties defined by superiors.
• Handle incoming and outgoing phone calls.
• Prepare both business and personal expense and ensuring all the supporting documents attached and make copy of all the submitted expenses for follow up.
• Provide support to engagement team with regards to administration matters (e.g. prepare proposal, presentation, engagement letter, invoice, report delivery, etc.)
• Phone management, i.e screen calls, priorities and delegate when necessary, maintain phone coverage for team, ensure clear and concise messages are taken.

Requirements:

• 1-2 year of experience in a secretarial/administration position and preferably experienced in assisting expatriates or working for a multinational company
• Good interpersonal and verbal communication skills
• Familiar with secretarial tasks
• Good computer skills (MS Office)
• Good English, both spoken and written
• Minimum Diploma degree from secretarial or office administration academy with minimum GPA of 3.0 (out of 4.0)
• Able to handle multiple tasks at one time with tight deadlines