Reception And Administration Assistant

We are seeking a highly organized and professional Reception and Administrative Assistant. The ideal candidate will have a minimum diploma degree and at least one year of experience in an administrative role, with strong attention to detail and excellent customer service skills.
Responsibilities

• Prepare proforma invoices and collect payments.
• Send notification of tenants' payments for the tax invoice.
• Assist in following up on customer inquiries/booking requests.
• Prepare tenants' monthly reports (new and extend).
• Respond to queries and reply to emails.
• Ensure the confidentiality and security of files, mails, and filing systems.
• Notify all correspondence, such as letters and packages, to tenants PIC.
• Answer phone inquiries and handle complaints in a courteous and professional manner.
• Greet and direct visitors in a professional and courteous manner.
• Systematically file important company documents, including incoming mails for tenants.
• Manage the booking schedule for conference/meeting room requests.

Requirements

• Strong proficiency in MS Office functions.
• Proactive individual with the ability to work well in a team.
• Minimum diploma degree.
• Familiarity with internet operations.
• At least one year of experience in an administrative role.
• Excellent customer service skills.
• Strong attention to detail.
• Willingness to learn.