2023 Procurement Intern Jobs

Main Function

Assisting the daily activity and administrative process of procurement documents and also maintaining data related to procurement and purchasing for supporting external and internal document.

Main Responsibility

• Vendor Management: ensure submission of all admin documents and data required for Vendor onboarding process
• Coordinate and maintain good relationships with vendors and internal ALTO teams.
• Do simple sourcing process and negotiation, accompanied by Procurement Associate and/or Procurement Manager
• Maintain vendor, Purchase Order, MoA, Contract Monitoring and other procurement databased
• Support and act as the documentation processor to record and archive all sourcing activities and its required supporting documents.
• Send and Compile Purchase order to vendor/user and compiling procurement document

Task

Tender/Sourcing Process:

• Create administrative documents related to the procurement process
• Summarize the results of the tender and make approval of documents for internal circulation
• Do negotiation process with internal and external parties for amount under 10 mil, accompanied by procurement associate
• Implement the procurement process in accordance with the applicable procurement process
• Controlling the procurement administration process from MoA received until the completion of the PKS document and/or Purchase Order or all process done.

Maintain and Update data:

• Update information to the manager regarding the procurement status and problem periodically
• Update information/data on procurement database (Vendor databased, MoA status, Purchase Order Number and Status, contract status updates in Contract Monitoring)

Requirement

• Ethical mindset and ability to handle sensitive information with confidentiality
• Strong organizational and time management skills.
• Adaptability and ability to thrive in a fast-paced environment.
• Excellent analytical skills and attention to detail.
• Proficiency in Microsoft Office applications, especially Excel.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.
• Basic knowledge of procurement principles and practices is preferred.
• Strong interest in procurement and supply chain management.
• Currently pursuing a bachelor's degree in business administration, management, finance, or a related field or Fresh Graduate with maximum 1 year experience

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