Personal Assistant General Manager

What will you do:

Schedule Management:

• Prioritize and schedule meetings, conferences, and events to optimize time management.
• Coordinate and manage the General Manager's calendar, appointments, and meetings.

Communication and Correspondence:

• Draft and proofread emails, letters, and other documents on behalf of the General Manager.
• Respond to internal and external inquiries and forward messages as appropriate.

Meeting Coordination:

• Attend meetings to take minutes, track action items, and provide administrative support.
• Organize, schedule, and coordinate meetings, including preparing agendas and necessary materials.

Maintenance and Lease Management:

• Prepare the Lease contract for the boutique shops.
• Manage and record the maintenance for the properties.

Administrative Support:

• Prepare presentations, reports, and spreadsheets as needed.
• Perform administrative tasks such as data entry, filing, recordkeeping, and document management.

Relationship Management:

• Build and maintain positive relationships with internal and external stakeholders.
• Liaise with other departments, executives, clients, and partners on behalf of the General Manager.

Project Coordination:

• Assist in coordinating and managing projects, ensuring deadlines and deliverables are met.
• Collaborate with cross-functional teams to gather information and support project progress.

Confidentiality and Discretion:

• Maintain confidentiality of discussions, decisions, and documents.
• Handle sensitive and confidential information with the utmost discretion and professionalism.

Office Management:

• Help maintain an organized and efficient office environment.
• Order office supplies, equipment, and services as needed.

Special Assignments:

• Provide support during critical periods or high-priority initiatives.
• Undertake special projects and assignments as directed by the General Manager.

Skills and Qualifications:

• Ability to multitask and prioritize tasks effectively.
• Exceptional organizational and time management skills.
• Proficiency in office software and tools (Microsoft Office, Google Suite, etc.).
• Strong interpersonal skills and the ability to build relationships.
• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Adaptability and the ability to work in a fast-paced environment.
• Professionalism, discretion, and high ethical standards.
• Detail-oriented with excellent problem-solving abilities.
• Strong communication skills, both written and verbal.

Persyaratan Minimum:

• Diperlukan 1 tahun pengalaman kerja yang relevan untuk posisi ini
• Pelamar harus memiliki KTP
• Tanggal mulai kerja: 12 October 2023
• Mencari kandidat yang bisa bekerja pada hari kerja