Graphic Design And Multimedia Assistant

Office/Unit/Project Description

UNDP is the leading United Nations organization in fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is the leading United Nations organization in fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP

This position is located primarily in communication Unit under overall guidance Head of Communication

Scope of Work

• Participation in the training for the operations/ projects staff.
• Contributions to knowledge networks and communities of practice
• Ensure activeparticipation for learningand knowledge sharingin gender analysisand gender mainstreaming.
• Supports knowledge building and knowledge sharing focusingon achievement of the followingresults:
• Differentiated needs of women and men are considered.
• Supports the design of graphics and visualizations requested on different UNDP Indonesia’s events, inter-agency works, and support for project offices based on needs and supervision from head of Communication.
• Support to the effective creation of branding materials for promoting the activities of UNDP focusing on the achievement of the following results:
• In coordination with supervisor and other relevantcounterpart communications teams,support the designof infographics of the project activities as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project.
• Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created.
• Support in updating database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project. Monitor and evaluate the use and effectiveness of media materials and share results and findings;
• Conceives and drafting of files, graphics, and/or illustrations for visual media, including web, social media, and print.
• Supporting Communication team in drafting social media contents and other communication materials that disseminates key messages of UNDP in an informative and enticing format.
• Uploading necessary materials (reports, articles, publications) to UNDP Indonesia’s website periodically
• Support communication database in connection with partnership with external parties
• Capture and edit photosand create a photo repository for UNDP communications materials.
• Necessary arrangements to provide genderparity within all committees, meetings, trainings etc. introduced.
• Human rights and gender equality is prioritized as an ethical principle within all actions.
• Maintaining and updating efficient catalogue system of visual materials database (photography, video, social media final products).
• Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”.
• Providing support to conduct media tracking, to collect and cluster news and/or articles related to the project from printed and electronic media to be used as a media coverage and supplement for the project report.
• Working with UNDP CO projects on specific communications projects in support of the project’s advocacy goals including producing videos, editing graphics and presentations
• Support strategic partnerships, communication and supportto the implementation of resourcemobilization.
• The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that;
• Support the Communications team to ensure effective design of communications and information products focusing on achievement of the following results:
• Any kind of diversities basedon ethnicity, age, sexual orientation, disability, religion, class,gender is respectedwithin all implementations including data production.
• Prepares the draft layout of researchactivities in a creative format,edits artwork and finalizes the design processof reports, presentations and information materials in line with UNDP’s design guidelines.
• Assists in the coordination of creative and innovative information materials (social media contents, banners, brochures, booklets, leaflets, bulletins, flyers, cards)for UNDP Indonesiaprojects in Bahasa Indonesia and English.

Institutional Arrangement

Under the overall guidance of the Communication Specialist, the Graphic Design and Multimedia Assistant provides timely and accurate clerical project support services.

Competencies

Core

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies (insert up to 7 competencies)

Thematic Area Name Definition

2030 Agenda: People Gender Gender Mainstreaming

Ethics

UN policy knowledge - ethics

Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity

Business Management Customer Satisfaction/Client Management

Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs.

• Ability to anticipate client's upcoming needs and concerns
• Provide inputs to the development of customer service strategy.
• Look for ways to add value beyond clients' immediate requests.

Communication
Creative direction and copywriting Ability to creatively communicate concepts in an engaging and simple way
Communication Campaign Management Ability to produce and implement communications and advocacy campaigns which lead to impactful change
Communication
Graphic Design Ability to communicate visually and create appealing UNDP graphic products
Communication Photo production Ability to create, edit, organize and coordinate photographic material

• Minimum Qualifications of the Successful NPSA

Min. Academic Education

• Secondary education is required, or
• University Degree or Bachelor's degree is Communications, social studies and related fields will be given due consideration, but it is not a requirement

Min. years of relevant Work experience Minimum four years of experience (with secondary education) in administration support tasks candidates with high school or one year experience(with Bachelors degree) for candidates with a bachelor's degree
Required Skills

• Demonstrated ability to work effectively with a wide range of stakeholders;
• Experience in providing project advisory services, monitoring and evaluation related with procurement
• Demonstrated experience in good organization and management skills;
• .Experience in working effectively withdiverse groups of professionals towards common goals
• Proven experience in goodcommunication presentation, report, and ability to work independently and in a team
• Previous experience in working with a multidisciplinary and multicultural team

Desired Additional Skills And Competencies

• Experience in photography and making basic videos and other communications content
• Good understanding of new and evolving technologies and digital platforms
• Experience working with digital agency institutions is highly desirable
• Work experience with UN/ UNDP development projects is an advantage
• Experience working in the area of graphic design and knowledge on graphic design software include Adobe Illustrator, InDesign and Photoshop would be highly desirable
• Experience producing storytelling through design
• Experience in media relations and publicity
• Experience in event management
• Experience in handling social media (e.g., Instagram)

equired Language(s) (at working level) Indonesia and English
Professional Certificates N/A