Goverment Relation & Ga Executive (Merak Based)

Entity:

Customers & Products

Job Family Group:

Communications & External Affairs Group

Job Summary:

Responsible for supporting the team in executing the external affairs agenda for the region/country through completion of administrative tasks and helping to manage relationships with relevant external stakeholders, such as the media or the wider community, in order to ensure sustainable business relations are maintained.

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KEY ACCOUNTABILITIES :

• Pool cars operation scheduler include company cars licences
• Ensure legal documents for all business are kept up to date as necessary including permits and licences related to plant by using the CTM to monitor
• Coordinate business travel arrangements of hotel reservation and flight booking for travelling plant employees, company visitors, visiting vendor/consultants; include handling and coordination for the appropriate visa application with the documentation section.
• Provide, maintain & update Merak Plant’s IT equipment
• Managing all the office stationary requirement for Merak Plant
• Managing all formalities and general administration of the Merak Plant.
• Liaise with local government for formalities administration processes
• Handle petty cash for office daily activities if needed.
• Act as BP Job Representative for drivers’ and gardeners’ contracts. Liaise and communicate with the Contractor’s Job Representative over fulfilment of responsibilities detailed within the contract, verify that hazards are identified and controls are implemented, and conduct inspections & audits of the contract work.
• Complete regular safety/tidiness inspections and organize improvements as required. Maintain documented records on daily cleanliness of all office and plant facilities.

REQUIRED QUALIFICATION:

Educational background

Minimum Bachelor’s Degree or equivalent in Administration is preferable

Experience (years And Nature)

Minimum 3 years of experience in managing office facilities and administration

Experience in dealing with government will be an advantage

Desirable Criteria And Qualifications

• Excellent administration and filing management skills
• High attention to details
• Skilled in document control and record keeping
• Good English skill, both written and spoken
• Able to use Microsoft Office, Excel and Word
• Good communication and influencing skills

Travel Requirement

Negligible travel should be expected with this role

Relocation Assistance:

This role is not eligible for relocation

Remote Type:

This position is not available for remote working

Skills:

Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with disabilities may request a reasonable accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an accommodation related to the recruitment process, please contact us to request accommodations.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.