Facility Coordinator - Hard Services

Facilities Coordinator - Hard Services

Work Dynamics - Integrated Facilities Management

Duties & Responsible:

Managing all aspects of the building facilities including but not limited to the following activities:

• Liaison with workplace provisioning staff in relation to churn coordination, assisting with tasks related to facilities management
• Supply of stationery, printing, kitchen & sundry items
• General tidiness and cleanliness of the facility
• Liaison with workplace provisioning staff to ensure floor plans and occupancy records are accurate and up-to-date
• Response to environment & safety issues
• Processing and checking of invoices related to facilities management, including preparation of accruals on a monthly basis.
• Repair and maintenance of equipment, furniture & fittings
• Preparing site budget on engineering scope & equipment
• Liaison with Landlord for PPM and any issue related to tenancy
• Involvement in fit out and refurbishment projects as they relate to facilities management
• Liaison with Site security, including guard services and access control systems
• Being proactive in identifying and implementing more efficient and/or cost-effective processes.

Skills & Attributes:

• A proactive approach to providing excellence in customer service
• Engineering or building related fields (including trade backgrounds) will be well regarded.
• Facility operation experience (PPM, vendor permits, WMS, SOP hard service & soft service)
• Proficient computer skills, including MS Word, excel and outlook
• Ability to work in a team environment
• Basic knowledge on HSE policy & procedures
• Basic finance process (forecast, vendor invoicing, finance tracking)