Administrative Associate Jobs

Objectives of this role
* Ensure general management of office by overseeing operational efficiency, effective communications, and other strategic and tactical planning
* Manage company facilities, including space planning/design, vendor contracts and relations, and office functions and services
* Serve as primary liaison between company staff and building managers, providing information, answering questions, and responding to requests
* Oversee and achieve organizational goals while maintaining an efficient, productive, and positive office culture and employee experience
Responsibilities
* Greet office visitors, answer and direct phone calls, field inquiries from sales representatives, and maintain office efficiency by arranging repairs
* Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes, and sorting and distributing incoming mail
* Prepare and send invoices, maintain client databases, track accounts, and assist with copying and distributing production orders and other internal documents
* Update spreadsheets used by accounting, production, and field services 
* Schedule and track meetings and appointments, book flights, and handle travel logistics