Project Event Coordinator Jobs

Responsibilities

• Keep budgets and timelines under control at all times
• Oversee the planning and execution of all events
• Own every aspect of an event, from venue choice to success metrics
• Comply with all national and local regulations
• Uphold the company’s mission and vision with every event
• Deliver exceptional service that meets client’s goals for the events

Qualifications

• Advanced knowledge of PowerPoint, Acrobat, and Excel
• Established relationships with vendors
• Experience in managing budgets and tracking expenses
• At least 2 years’ experience as an event coordinator
• Excellent organizational, communication, negotiating, and multitasking skills
• Proven track record of creative, successful events
• Proficiency in Bahasa and English, other language is a plus
• Bachelor’s degree (or equivalent) in hospitality management or public relations
• Experience working with colleagues in graphic design, sales, marketing, and communications
• Ability to remain calm under pressure and maintain a customer-service mindset as well as reflecting and considering ways to improve.

Roles

• Book venues, schedule guests, draft and finalize contracts, and lock down day-of logistics including seating, dining and others within budget and manage spending accordingly
• Identify the client’s requirements and expectations for each event and Develop a complete understanding of the requirements
• Managing events and addressing potential problems that may arise during event set-up, tear down, and follow-up processes
• Helping to promote events with new and innovative ideas
• Planning for potential scenarios that could impact the integrity of the event
• Assess an event’s overall success and submit findings including gathering feedback and data after an event (eg on attendance or sign-ups) and using it to inform decisions/future plans
• Conduct final inspections on the day of the event to ensure everything adheres to the client’s standards.
• Maintaining a working knowledge of the complex needs of a wide variety of events
• Handle day-to-day administration of events and programs, including order placements, BEO reviews, vendor monitoring, travel planning, restaurant reservations, attendee participation, registration counts, RSVP tracking, and issues resolution
• Research and establish relationship with vendors to make selections based on their creativity, quality, and cost